Receptionist/Administrator

*; Leeds; On-site; GBP 22,000 - 28,000; Full time

Job summary

An established industry player seeks a proactive Receptionist to join their award-winning team in Leeds. This role offers a chance to make a significant impact by providing first-class reception services, managing correspondence, and overseeing meeting logistics. With a commitment to integrity and collaboration, the organization values diversity and offers excellent benefits, including health insurance and professional development opportunities. If you're a self-motivated team player with strong administrative skills and a positive attitude, this is the perfect opportunity for you to thrive in a dynamic environment.

Benefits

Vitality Health Insurance

Employee Assistance Programme

30 days holiday plus bank holidays

Fully funded professional development

Critical Illness Cover

Pension scheme

Cycle to work scheme

Life Assurance (6x salary)

Sustainable travel discounts

Gym, shop, and restaurant discounts

Qualifications

• Experience in managing a busy reception environment.
• Strong planning and organizational skills.

Responsibilities

• Provide first-class reception service for visitors.
• Manage correspondence and phone calls effectively.
• Oversee meeting room logistics and resources.

Skills

Reception Management

Stakeholder Communication

IT Skills

Organizational Skills

Multi-tasking

Administrative Support

Education

High School Diploma

Job description

6 Months Fixed Term Contract (Available as a temp to perm role)

37.5 hours per week.

An opportunity to make a difference

At Border to Coast, our purpose is to make a difference. We are looking for a keen Receptionist to join our award-winning team.

As a customer-owned and customer-focused organisation, integrity is one of our values, along with our collaborative and sustainable approach. Our focus is to secure the pensions of over a million people who have served their communities and society. We are a £60bn asset manager, the largest UK asset manager outside London or Edinburgh, providing innovative investments that deliver sustainable long-term returns.

Business Support is central to our organisation, providing EA support to our Executive Team and extending assistance across the entire organisation to ensure colleagues have the tools and resources needed to excel. We are committed to maintaining a safe and welcoming environment for both team members and visitors.

We are growing our team and are now recruiting a Receptionist to support our busy team.

The Role: What You'll Be Doing

• Provide a first-class Reception service as the first point of contact for visitors.
• Manage correspondence and phone calls effectively.
• Oversee the meeting room suite to ensure smooth internal and external meetings, managing logistics and resources.
• Liaise with external suppliers for catering and other services as required.
• Administer postal and delivery services.
• Book travel, transport, accommodation, and manage expenses.
• Support booking external meeting rooms and liaise with facilities management.
• Assist with office management processes and maintain office systems, data, and filing.
• Liaise with Finance to raise purchase orders.
• Represent the organisation professionally at events and conferences.
• Perform ad hoc duties as needed.
• Contribute to fire warden duties, risk assessments, and act as a first aider.
• Identify and report risks within your area and across the business.

About You - The Value You'll Bring

• Experience managing a busy reception environment.
• Ability to deal with stakeholders at all levels, internal and external.
• Excellent IT skills and attention to detail.
• Experience in fast-paced support and administrative roles.
• Flexibility and positive attitude towards change.
• Strong planning, organisation, communication, and administrative skills.
• Proactive, self-motivated team player capable of managing a varied workload.
• Ability to multi-task and prioritize effectively.

Why Join Border to Coast?

We offer competitive pay and excellent benefits, including:

• Vitality Health Insurance
• Employee Assistance Programme
• 30 days holiday plus bank holidays
• Fully funded professional development (e.g., EA Diploma)
• Critical Illness Cover
• Pension scheme
• Stunning Leeds city centre location
• Cycle to work scheme
• Life Assurance (6x salary)
• Sustainable travel discounts
• Gym, shop, and restaurant discounts
• Hybrid working and onsite gym

Further information about pay, careers, and our working practices is available on our website: Careers - Border To Coast.

We welcome applications from all backgrounds and experience levels and are committed to diversity and inclusion. We support reasonable adjustments for applicants with disabilities.

Interested in joining us? We’d love to hear from you if you align with our values and meet some of the role's criteria.

About Us

Border to Coast Pensions Partnership is a collaboration of 11 Local Government Pension Funds, managing around £60 billion of assets (as of March 2023). Established in 2018, we are the largest LGPS pool in the UK, committed to providing cost-effective, innovative investment opportunities that deliver long-term returns for our Partner Funds, employers, and over 1.1 million LGPS members.

We have received multiple awards, including Best Pool of the Year, Pool Innovation of the Year, and recognition for our climate change initiatives.