Receptionist & Administrative Support

Safe And Sound Control Systems Ltd; Hersden; On-site; GBP 26,000; Full time

Job summary

A company in the control systems sector is seeking an Administrative Support in Hersden. You will manage calls, handle purchase ledger support, and assist with invoicing among other administrative tasks. The ideal candidate should have a friendly personality, strong computer skills, and previous admin experience. This role offers a competitive salary of £25,396.80 annually, private healthcare, excellent holiday allowance, and a contributory pension scheme.

Benefits

Private Healthcare

25 days annual leave plus Bank Holidays

Contributory Company Pension Scheme

On-site parking available

Qualifications

• Previous experience in an admin or receptionist role is preferred.
• Excellent telephone manner is essential.
• Strong computer literacy, specifically in Microsoft Word and Excel.

Responsibilities

• Manage the phone and perform essential financial and administrative tasks.
• Handle purchase ledger support and resolve discrepancies.
• Act as the first point of contact for the business and answer calls professionally.

Skills

Friendly personality

Computer literacy (Word, Excel)

Excellent telephone manner

Tools

QuickBooks

Job description

Overview

Job Title: Administrative Support

Location: Safe & Sound Control Systems Ltd, Lakesview Business Park, Hersden, Canterbury, Kent

Salary: £25,396.80 p.a.

Hours: Full Time, 40 hours per week (Monday – Friday, 9:00am – 5:00pm)

Contract Type: Permanent

About Us

Safe & Sound Control Systems Ltd is a well-established company based in Hersden. We are currently recruiting for a key role within our team to replace a valued employee of 10 years who is leaving in January 2026. We are looking for a reliable, friendly, and organized individual to ensure the smooth running of our front office and provide vital administrative support to the business.

The Role

As the first point of contact for the company, you will manage the phone while performing essential financial and administrative tasks. This is a varied role ideal for someone who enjoys multitasking and keeping an office organized.

Key Responsibilities

• Purchase Ledger Support: Checking supplier delivery notes against internal Purchase Orders and resolving any discrepancies.
• Invoicing: Verifying materials and subcontractor invoices against Purchase Orders and accurately entering them into the company finance software (QuickBooks).
• Reconciliations: Monthly reconciling of supplier statements to ensure accounts are up to date.
• Returns Management: Maintaining the Returns Day Book and processing material returns efficiently.
• Dispatch & Logistics: Arranging the dispatch of completed products and managing associated paperwork.
• Phone Duties: Acting as the first point of contact for the business, answering the main switchboard in a professional manner directing enquiries to the relevant person
• Document Control: Assisting with filing, scanning, and maintaining accurate digital and physical records.
• General Administration: Managing incoming/outgoing post, monitoring office stationery/supplies, and supporting the Directors and team with ad-hoc administrative duties.

Candidate Requirements

• Personality: A friendly, outgoing personality with an excellent telephone manner is essential.
• Experience: Previous experience in an admin or receptionist role is preferred. Experience with QuickBooks is advantageous, though training can be provided for the right candidate.
• Skills: Strong computer literacy is required, specifically a good working knowledge of Microsoft Word and Excel.
• Attributes: High attention to detail, trustworthy with confidential information, and reliable.

Benefits

• Competitive Pay: £25,396.80 p.a.
• Private Healthcare: Bupa Health cover complete with Cash Plan benefits.
• Excellent Holiday Allowance: 25 days paid annual leave plus Bank Holidays.
• Pension: Contributory Company Pension Scheme.
• Parking: On-site parking available.