Receptionist / Administrative Assistant

We Manage Jobs(WMJobs); Halesowen; On-site; GBP 18,000 - 24,000; Part time

Job summary

Caslon Primary Community School is seeking an Administrative Assistant to provide comprehensive administrative support to the school and to serve as the first point of contact for parents and visitors. The role offers 30 hours per week with a pattern that includes early morning starts and some flexibility for the right candidate.

The ideal candidate will have strong interpersonal and communication skills, excellent organisational abilities, and experience with Microsoft Office.

Qualifications

• Strong interpersonal and communication skills.
• Excellent organisational skills; able to prioritise workloads and use initiative.
• Experience of using Microsoft Office.
• Knowledge of Arbor MIS system would be advantageous but not essential.

Responsibilities

• Provide administrative support to the whole school.
• Act as the first point of contact for parents and visitors.

Skills

Interpersonal skills

Organisational skills

Tools

Microsoft Office

Arbor MIS

Job description

Caslon Primary Community School is a single form entry school with on-site Nursery provision located in Cradley on the outskirts of Halesowen. We are also proud to have a specialist unit for children with Social Emotional and Mental Health needs and an Early Years Inclusion Hub.

We aim to provide a happy, secure and stimulating environment to allow our children to develop intellectually, emotionally, physically and socially. To find out more about our school please visit our school website at www.caslon.dudley.sch.uk

We are looking to appoint a confident and enthusiastic Administrative Assistant for our school. You will play an integral part in providing administrative support to the whole school, as well as acting as the first point of contact for parents and visitors.

The ideal candidate will:

• Have strong interpersonal and communication skills.
• Have excellent organisational skills, be able to prioritise workloads, use their initiative and have a flexible “can do” approach to their work.
• Have experience of using Microsoft Office
• Knowledge of Arbor MIS system would be advantageous but not essential

The vacancy is 30 hours per week with the following working pattern:
Monday 08:00 - 15:30,Tuesday 08:00 - 14:30,Wednesday 08:00 - 12.00, Thursday 08:00 - 14:30, Fri 08:00 - 15:30
There may be some flexibilty with the proposed working pattern for the right candidate.

At Caslon every member of the school community feels valued and respected. Webelieve that pupils learn best in a well-organised, calm and secure environment encourage outstanding behaviour and that each person is treated fairly and well.

Visits to the school are welcome when school reopens on 2nd September 2026 following the Summer break. Please call Mrs Heritage to arrange an appointment or if you wish to discuss the vacancy further.

The closing date for applications is Tuesday 8th September 2026.

Interviews will be held on Wednesday 16th September 2026.

We are committed to safeguarding and promoting the welfare of the children; therefore, the post is subject to medical clearance and an enhanced DBS check under the Rehabilitation of Offenders Act 1974.

All applicants must be able to provide documentation to prove their right to work in the UK.

Please note: Dudley MBC does not currently offer sponsorship for candidates without the Right to Work in the UK.

Effective from September 2022, KCSIE states as part of the shortlisting process schools and colleges should consider carrying out on-line searches, as part of the due diligence on shortlisted candidates. This is to determine suitability to work with children and keep them safe. All shortlisted candidates are now subject to an on-line check and if there is anything concerning, then the shortlisted candidate will be asked to comment on it either prior to or at interview.

N.B., We reserve the right to close this vacancy prior to the advertised dateshould we receive a large number of applications.

Dudley Council will check the information that you have provided against any details already held for accuracy and completeness. The Council will check, share and cross match your information both internally within the council and with external organisations to protect public funds and prevent or detect crime, only where the law allows us to do so.

The Council’s full Privacy and Disclaimer Statement can be accessed on the website at https://www.dudley.gov.uk/privacy-disclaimer-statement/

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Attached documents

JD and Person Spec Admin