Receptionist

Hoe Valley School; Old Woking; On-site; GBP 14,000 - 16,000; Part time

Job summary

Hoe Valley School is seeking a part-time Receptionist to join our busy reception team. The role covers front desk duties and administrative support for 25 hours per week during term time, from 7:30am to 12:30pm, Monday to Friday, with start ASAP.

The school values a professional first impression, safeguarding, and smooth daily operations. You will handle enquiries by phone and in person, sign in visitors, update SIMS MIS, assist First Aid Lead, manage mail, and support school events.

Qualifications

• Receptionist duties in a school environment.
• Strong organisational and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Deal with enquiries, answer the telephone and relay messages to staff and students.
• Deal with student enquiries and sign in visitors with passes following safeguarding procedures.
• Update student details on the MIS (SIMS).
• Support the First Aid Lead with injuries or medical issues.
• Sort incoming mail and dispatch outgoing mail.
• Word process and produce school documents as directed by the PA to the Head Teacher.
• Liaise with staff, parents, carers and external agencies as appropriate.
• Photocopy and reproduce documents as required.
• Handle confidential matters with tact and discretion.
• Work as part of the administrative team to ensure the school runs smoothly.
• Follow safeguarding policies and attend relevant training.
• Support with school events as requested by the PA to the Head Teacher.

Job description

We are seeking to appoint a part time Receptionist to our busy Reception team. The Reception team is the first point of contact for parents and carers, students, agencies, governors, staff and all visitors to the school, ensuring the first impression given is of the highest standard whether in person or over the telephone. They are highly organised, articulate and friendly providing an efficient reception and administrative service to the school.,

• To deal with enquiries, answering the telephone and relaying messages to staff and students
• To deal with student enquiries
• To ensure all visitors are signed in at Reception and a visitor pass issued, while rigorous safeguarding procedures are followed
• To update student details on the school's MIS (SIMS)
• To support the First Aid Lead with any injuries, medical issues, sickness
• To sort incoming mail and dispatch outgoing mail
• To word process and produce school documentation required by staff and departments as directed by the PA to the Head Teacher
• Liaise with staff, parents/carers and external agencies as appropriate, sharing information as directed and ensuring local procedures are followed
• To photocopy and reproduce documents as and when required
• To deal with all confidential matters with tact and discretion
• Work as part of the overall administrative team of the school to ensure the school runs smoothly and effectively at all times
• Follow the school's policies and procedures in the event of an emergency and attend relevant training
• Support with school events as requested by the PA to the Head Teacher
• Any other duties as requested by the PA to the Head Teacher
• Contribute to the overall ethos, vision and aims of the school
• Appreciate and support the role of other professionals
• Attend relevant meetings as required
• Participate in training and other learning activities as required
• To carry out the above duties in accordance with the school's Safeguarding Policy.
  "Hoe Valley School is an inspiring environment at the heart of its community where every student's experience is personalised. Our students will learn to think independently, pursue their ambitions and achieve their highest potential."

Hoe Valley School is:

• An oversubscribed secondary school that opened in September 2015 to serve the local community of South Woking
• Delivering innovative and exciting lessons to years 7-13
• Committed to ensuring our students leave us with excellent academic outcomes, the skills to be 'work-ready' and the traits of excellent global citizens
• Following the National Curriculum, where Maths and English are taught every day
• A Google School with ICT fully embedded in all curriculum areas
• Committed to learning which is relevant with links to the 'real world' of business, higher education and the local community
• In a state of the art, new School completed in September 2018 on Egley Road, Woking
• Committed to supporting our staff to have a good work / life balance by offering longer school holidays, bespoke CPD programmes, minimising paperwork and meetings, and ultimately by trusting our staff to deliver excellent outcomes
• Contract: Term time only, Permanent
• Hours: 25 hours per week, 7:30am to 12:30pm Monday to Friday
• Salary: £14,000 to £16,000 actual (FTE £26,186 - £29,927) dependent on experience
• Start date: ASAP
• Responsible to: PA to Head Teacher and ultimately the Head Teacher