Receptionist

Law Support Limited; Greater London; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

Law Support Limited is partnering with a leading global law firm to recruit a Receptionist for the London office on a 12-month FTC. The role runs from 1:30pm to 9:30pm on Mondays and 10:00am to 6:00pm Tuesday to Friday, supporting a collaborative team.

Responsibilities include answering calls, booking rooms, greeting clients, arranging hotel stays and airport transfers, and coordinating with catering and AV teams. A competitive salary and benefits package are offered.

Qualifications

• Experience in reception within a law firm or professional services setting.
• Excellent organisation and attention to detail.

Responsibilities

• Answer all telephone calls professionally.
• Reserve meeting rooms and manage bookings.
• Greet clients and visitors, ensuring VIP treatment.
• Assist with hotel bookings and airport transfers for clients and lawyers.
• Coordinate with reception, catering and AV teams to support events.
• Support in room setup, video conferencing and equipment use.
• Arrange executive cars and taxis as required.
• Liaise with staff to coordinate meetings and bookings.
• General administrative duties as needed.

Skills

Reception experience

Law firm environment

Communication skills

Organizational skills

Tools

Meeting room booking system

Video conferencing equipment

Job description

We are currently recruiting on behalf of a leading global law firm, to assist them in their search for a new Receptionist to join their team on a 12-month FTC basis.

This is a new role in their London office, to work as part of their highly collaborative team, whereby the successful applicant will be responsible for providing reception support between 1:30pm – 9:30pm on Monday, and 10am – 6pm Tuesday - Friday.

Responsibilities will include:

• Answering all telephone calls in a professional manner.
• Reserving meeting rooms on computerised meeting room booking system; responding to requests and provide alternatives, if required.
• Meeting and greeting clients and visitors in reception, ensuring clients and visitors receive VIP treatment.
• Assisting visiting clients and lawyers with hotel bookings and airport transfers.
• Liaising with other receptionists, the catering team, and the AV team to complete bookings.
• Liaising with the secretaries, partners, associates, and staff to manage bookings.
• Assisting in the co-ordination and preparation of meeting rooms, including setup and use of video conferencing equipment.
• Booking executive cars and taxis where necessary for clients and lawyers.
• Booking catering facilities; organising lunches and liaise with catering team.
• Having an eye for detail and ensuing rooms are always perfect.
• Allocating security cards to staff and guests where necessary using good judgment at all times.
• Working alongside the building reception team when organising large events and seminars.
• General administrative duties.

The firm are offering a competitive salary of circa £35,000+ & a leading benefits package.

Suitable candidates will have gained prior reception experience from within a law firm, or professional services environment. We are seeking applicants with exemplary organisation, communication, and attention to detail skills.

Successful applicants will be contacted by US Law Support and provided with full details.