Receptionist

JR United Kingdom; City Of London; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

A leading company in London seeks a Receptionist and Office Coordinator to ensure the smooth operation of their office. This hybrid role involves welcoming visitors, managing calls, and supporting administrative tasks. Ideal for candidates with strong communication and organizational skills, this position offers a dynamic work environment with a friendly team.

Qualifications

• Excellent communication skills essential.
• Ability to manage multiple tasks effectively.
• Strong organizational capabilities required.

Responsibilities

• Act as the first point of contact for visitors and clients.
• Manage reception area and handle incoming calls.
• Oversee day-to-day office operations and supplies.

Skills

Effective communication

Multitasking

Organisational skills

Ability to meet fast deadlines

Teamwork

Job description

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We are looking for Receptionist and Office Coordinator to join our busy London office. The successful individual will work as part of a friendly team, to achieve a smooth running and efficient office and to provide all necessary administrative support required.

Responsibilities

Reception Duties:

• Act as the first point of contact for visitors, clients, and staff, ensuring a professional and friendly welcome.
• Answer and direct incoming phone calls promptly and professionally.
• Manage the reception area, ensuring it is always clean, organized, and presentable.
• Handle incoming and outgoing mail, couriers, and deliveries.
• Oversee the day-to-day running of the office, ensuring supplies are stocked, and facilities are maintained.
• Coordinate with vendors and service providers for office equipment, cleaning, and maintenance.
• Organize and maintain office records, documents, and filing systems.
• Support Health & Safety compliance, including managing first aid supplies and fire safety checks.
• Assist with onboarding new employees, including desk setup and access provisioning.
• Organize company meetings, events, and catering as needed.
• Create purchase orders (POs) and process invoicing for office-related expenses and vendor services.

Requirements

• Effective and excellent communication
• Ability to multi-task
• Great organisational skills
• Ability to meet fast deadlines
• Ability to work well with others

Please note that this is a hybrid role and the successful candidate will need to be able to commit to 3 days a week in the office.