Receptionist

Cambridge University Hospitals; Cambridge; Hybrid; GBP 23,000 - 28,000; Full time

Job summary

Cambridge University Hospitals NHS Foundation Trust is seeking a capable administrator for Cardiology Diagnostics. You will provide a professional reception and clerical service to patients, relatives and staff, handling calls, emails and documents with a courteous approach.

The role requires planning straightforward tasks, using Trust templates, and maintaining standards while supporting a flexible work pattern over full/part time hours.

Qualifications

• Numerate and literate.
• Educated to GCSE level or equivalent.
• Educated to GCSE level A-C or equivalent.
• Planning and organising straightforward tasks.
• Experience of using IT packages.
• Experience of working in an office environment or Reception.
• Experience of customer service or dealing with the public.
• Previous experience of working in the NHS.
• Previous experience of working with medical records.
• Experience of call handling.
• Understanding of customer service.
• Understanding of filing / library systems.
• The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Safe, Kind, Excellent.

Responsibilities

• Apply appropriate communication methods using a range of verbal and non-verbal skills effectively and professionally welcoming and treating everyone (patients, relatives, colleagues and Trust Staff) in a friendly and courteous manner presenting a good image of yourself through your attitude, behaviour and appearance.
• Produce work of the quality and quantity as required ensuring expected Trust and department standards and deadlines are met.
• Contribute to ensuring that the working environment is safe and of a professional appearance reporting any problems, organising repairs/collection of waste as appropriate and maintain efficient and effective use of resources.
• Work effectively and efficiently recommending better ways of working, sharing ideas with others to improve service delivery.
• Greet visitor’s face-to-face and respond to requests for basic information. Receive and respond to straight forward telephone call. Receive and respond to straightforward emails. Complete straightforward forms / administrating / correspondence using templates.
• Liaise with colleagues with issues outside your control. Ability to work on call to assist with Major Incidents. Book appointments and transport. Photocopy and filing. Retrieve case notes.
• Maintain stock levels and place orders. Collect, open and distribute mail. Input information on Trust systems. Cover other positions with work area during absence and any other administrative duties as required.

Skills

Teamwork

Communication skills

Following processes

Time management

Basic IT skills

Organisational skills

Willingness to learn

Attention to detail

Adaptability

Working under pressure

Handling confidential documents

6 week wait pathway knowledge

Education

GCSE level

GCSE level A-C

Tools

Microsoft Office

Outlook

Job description

Main area Division D - Cardiology Diagnostics Grade Band 2 Contract 9 months (Fixed Term / Secondment) Hours

• Full time
• Part time
• Flexible working

37.5 hours per week (Full Time or Part Time / Flexible working hours may be considered) Job ref 180-D-CVA1092-RE

Employer Cambridge University Hospitals NHS Foundation Trust Employer type NHS Site Addenbrookes Hospital-Division D Town Cambridge Salary £25,272 p.a. pro rata Salary period Yearly Closing 23/09/2026 23:59 Interview date 08/10/2026

Job overview

In this role, you would contribute to the provision of a professional administration and Reception service for the Cardiology Diagnostic Department and all its users including patients, relatives and colleagues.

You will plan and organise a range of straightforward tasks to set timescales, to ensure the provision of a professional clerical / administrative / secretarial service by as requested by managers and others, i.e. patients, relatives, colleagues and Trust Staff.

Main duties of the job

Apply appropriate communication methods using a range of verbal and non-verbal skills effectively and professionally welcoming and treating everyone (patients, relatives, colleagues and Trust Staff) in a friendly and courteous manner presenting a good image of yourself through your attitude, behaviour and appearance.

Produce work of the quality and quantity as required ensuring expected Trust and department standards and deadlines are met.

Contribute to ensuring that the working environment is safe and of a professional appearance reporting any problems, organising repairs/collection of waste as appropriate and maintain efficient and effective use of resources.

Work effectively and efficiently recommending better ways of working, sharing ideas with others to improve service delivery.

Greet visitor’s face-to face and respond to requests for basic information. Receive and respond to straight forward telephone call. Receive and respond to straightforward emails. Complete straightforward forms / administrating / correspondence using templates.

Liaise with colleagues with issues outside your control. Ability to work on call to assist with Major Incidents. Book appointments and transport. Photocopy and filing. Retrieve case notes.

Maintain stock levels and place orders. Collect, open and distribute mail. Input information on Trust systems. Cover other positions with work area during absence and any other administrative duties as required.

Working for our organisation

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Please note:- Internal applicants on permanent contracts can apply for this post as a secondment or fixed term contract. For secondments you must have the approval of your line manager before applying. If you are aninternal applicant currently on a fixed term contract you are able to apply for this as a fixed term position.

All appointments with a start date on or after 1 October 2026 will be subject to a 12-week probationary period. This provides a structured and supportive period to help you settle into your role, with regular reviews and feedback.

Right to Work

As there is a 12-week probationary period, successful candidates are expected to have the Right to Work for a period of at least 6 months from the proposed start date. Immigration and Right to Work status will be discussed with successful candidates at conditional offer. CUH will not offer sponsorship to candidates that have applied for a fee waiver.

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

The advert will close at midnight on 23rd September 2026.

Interviews are due to be held on 8th October 2026.

Please note that there will be a short test as part of the interview process.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose‑created colleague‑only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part‑time working, job‑share, term‑time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Person specification

Qualifications

• Numerate and literate
• Educated to GCSE level or equivalent
• Educated to GCSE level A-C or equivalent

Experience

• Planning and organising straightforward tasks
• Working within agreed guidelines to set timescales
• Experience of using IT packages
• Experience of working in an office environment or Reception
• Experience of customer service or dealing with the public
• Previous experience of working in the NHS
• Previous experience of working with medical records
• Experience of call handling

Knowledge

• Understanding of customer service
• Understanding of filing / library systems

Skills

• Ability to work as part of a team
• Good communication skills, including telephone, email and face to face
• Ability to follow processes and procedures
• Ability to manage time working to schedule and timescales
• Basic IT skills – ability to use Microsoft Office Outlook
• Good organisational skills
• Willing to take on / learn new skills
• Ability to show attention to detail
• Ability to adapt to change
• Ability to work under pressure
• Ability to store and safeguard confidential documents
• Basic knowledge of 6 week wait pathway

Additional Requirements

• The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Safe, Kind, Excellent.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.