Reception & Office Assistant

Bain and Gray; London Borough of Ealing; On-site; GBP 21,000 - 30,000; Full time

Job summary

Bain and Gray is seeking a friendly Reception & Office Assistant for their St James’s, London office. The role combines front‑of‑house duties with general office administration and light PA/EA support, working closely with the Office Manager.

It is office-based, Monday to Friday, 9am–6pm, starting as a one-week assignment with potential to become permanent. You will welcome visitors, answer calls, set up meeting rooms, offer refreshments and help foster a welcoming, well‑run office

Qualifications

• Friendly, proactive and organised
• Experience in an office environment preferred
• Comfortable handling calls and visitors

Responsibilities

• Welcome visitors and answer phones
• Prepare meeting rooms and organise refreshments
• Assist with general office administration
• Provide light PA/EA support during leave periods
• Assist Office Manager with team events and culture-building

Skills

Customer service

Organisational skills

Excellent communication

Team player

Tools

MS Office

Calendar management

Job description

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

We are looking for a friendly, proactive and organised Reception & Office Assistant to join a lovely boutique asset management firm based in St James’s. The firm has a polished yet really welcoming office environment and a fantastic, close knit team. This is a varied, hands on role combining FOH responsibilities, general office administration and some light PA/EA support during periods of annual leave. Working closely with the Office Manager, you will be responsible for welcoming visitors, answering calls, preparing meeting rooms, offering refreshments and ensuring the office runs smoothly day to day. There will also be an opportunity to help build office culture by organising team drinks and social events. The team is looking for someone who enjoys being at the heart of an office, takes pride in creating a welcoming environment and is happy to get stuck in. This is initially a one week temporary assignment, with the potential to transition into a permanent position as the role develops.

The role is based in St James’s, London, and is fully office-based, Monday to Friday, 9am–6pm.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.