Reception Administrator (Part-Time)

STATS Group; Kintore; On-site; GBP 20,000 - 26,000; Full time

Job summary

STATS Group in Kintore, Aberdeenshire, is seeking a proactive Front of House/Administrative Assistant to provide a warm reception for visitors and contractors and support various departments. You will manage mail, sign-in/out procedures, and assist with site inductions and basic HR tasks.

The role requires proficiency with Microsoft Word/Excel/PowerPoint/Outlook, strong communication, and the ability to multitask in a fast-paced environment.

Qualifications

• Confident user of Microsoft Word, Excel, PowerPoint and Outlook.
• Experience in a fast-paced office environment.
• Good attention to detail and ability to multitask.
• Good communication skills both written and verbal.

Responsibilities

• Provide a polite and efficient welcome to all visitors to the facility.
• Promptly and politely answer and direct all phone calls to relevant employees.
• Ensure all visitors sign in and out of the facility.
• Handle all mail in accordance with the correct mailing procedure.
• Conduct site inductions for all contractor visits.
• Manage the recruitment mailbox and issue all applications to relevant regional representative.
• Issue regret emails to unsuccessful candidates.
• Support in updating Job Descriptions.
• Support in input of new hires into AX system.
• Prepare and issue employee letters and vouchers.
• Support in driving Health & Wellbeing Events across the company.
• Support in raising Purchase Requisitions for the department.
• Support in the scheduling of interviews.
• Ordering PPE for new starts.
• Ordering and coordinating catered lunches.
• Maintaining stationary stock.
• Providing administrative support to Project and Design Engineering Teams.
• Supporting in the processing of timesheets for Engineering staff.

Skills

Attention to detail

Multitasking

Communication skills

Organisational skills

Customer service orientation

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Kintore, Aberdeenshire

August 2026

• To provide front of house service to visitors and contractors, administrative support to departments across the business and coordination of general office requirements.

Job Purpose

• To provide front of house service to visitors and contractors, administrative support to departments across the business and coordination of general office requirements.

Directly Reports to

• HR Business Partner - UK & Europe

Internal Relationships

• HR Team and all other internal departments

external relationships

• Clients & Contractors

Main Responsibilities

Reception Duties

• Provide a polite and efficient welcome to all visitors to the facility.
• Promptly and politely answer and direct all phone calls to relevant employees.
• Ensure all visitors sign in and out of the facility.
• Handle all mail in accordance with the correct mailing procedure.
• Conducting site inductions for all contractor visits.

HR Duties

• Manage the recruitment mailbox and issue all applications to relevant regional representative.
• Issue regret emails to unsuccessful candidates.
• Support in updating Job Descriptions.
• Support in input of new hires into AX system.
• Prepare and issue employee letters and vouchers.
• Support in driving Health & Wellbeing Events across the company.
• Support in raising Purchase Requisitions for the department.
• Support in the scheduling of interviews.

Office Duties

• Ordering PPE for new starts.
• Ordering and coordinating catered lunches.
• Maintaining stationary stock.
• Providing administrative support to Project and Design Engineering Teams.
• Supporting in the processing of timesheets for Engineering staff.

Individual Quality and Safety Responsibilities

• To comply with STATS and Client quality, safety and environmental management systems and procedures at all times.
• Ensure all accidents / incidents / near misses / hazards are immediately reported and relevant paperwork is complete.

Internal Training Requirements

STATS Mandatory Courses Including

• Environmental Awareness
• COSHH Awareness
• GDPR Awareness
• Management of Change
• Near Miss Reporting
• All other relevant courses

STATS Internal Course - Basic Level

• Tecno Plug, BISEP, Remotes, Hot Tapping etc

EXPERIENCE / Competence / Skills / Knowledge

• Confident user of Microsoft Word, Excel, PowerPoint and Outlook.
• Experience in a fast-paced office environment.
• Good attention to detail.
• Ability to multitask and be flexible to business needs.
• Good communication skills both written and verbal.

Qualifications

• Computer literacy.

Personal Qualities

• Driven / Ambitious results focused.
• Able to work on own initiative.
• Forward thinking.
• Well organised.

Additional Note

STATS is an equal opportunity employer, in which we are committed to creating an inclusive and diverse environment for all employees, in allowing us to deliver our company objectives together.

Applicants are encouraged to apply even if they do not meet all of the listed qualifications or experience. We recognise that relevant experience and potential can take many forms, and we value a diversity of backgrounds and perspectives. If you are enthusiastic about the role and believe you could contribute meaningfully, we welcome your application.