Reception & Data Admin Specialist (Part-Time)

Catch22; Bicknor Wood; On-site; GBP 23,000 - 28,000; Part time

Job summary

Catch22 College Maidstone is seeking an administrator to provide day-to-day support across the College Provision. You will be the first point of contact for visitors and callers, delivering a friendly welcome and efficient service.

The role involves managing reception, post, telephones, stationery, and hospitality, plus producing routine documents and maintaining data using MS Office and PICS. You will assist with minutes, diary management, and event bookings.

Qualifications

• GCSE English and Maths (grade 4/C or above) desirable
• Sound practical knowledge of MS Office applications
• Proven ability to communicate effectively at all levels
• Experience of creating, monitoring and collating data from Excel
• Able to draft correspondence and proofread
• Able to develop and follow administration and finance procedures
• Ability to take minutes

Responsibilities

• Act as first point of contact for general enquiries and refer where needed
• Support reception, mail, phones, stationery and hospitality functions
• Produce routine documents and correspondence from staff guidelines
• Apply standard processes under supervision
• Work cooperatively with others towards shared goals
• Support induction and knowledge sharing within the team
• Support College data management systems (PICS)
• Input and extract staff/pupil information from manual and computer systems
• Attendance/Registration input into PICS
• Produce and send attendance reports
• Manage conference bookings and external centre hire processes
• Ensure conference setup and displays are up to date
• Maintain confidentiality at all times

Skills

MS Office

Communications

Excel data

Minutes taking

Teamwork

Education

GCSE English & Maths

Tools

PICS system

Job description

Catch22 College Maidstone is seeking an administrator to provide day-to-day support across the College Provision. You will be the first point of contact for visitors and callers, delivering a friendly welcome and efficient service.

The role involves managing reception, post, telephones, stationery, and hospitality, plus producing routine documents and maintaining data using MS Office and PICS. You will assist with minutes, diary management, and event bookings.