Reception and Administrative Assistant

Confidential; Hereford; On-site; GBP 17,000 - 21,000; Part time

Job summary

Confidential in Hereford is seeking an Administrative Assistant (Reception & Administration) to join our busy school team. This temporary, four-day role runs Monday to Thursday, 8:00am–4:30pm, with start date ASAP and a pay rate of £12.71 per hour.

You will be the first point of contact for visitors and provide crucial administrative support across the school. The ideal candidate has prior admin or reception experience, strong IT skills, and excellent communication.

Qualifications

• Experience in administration or reception, preferably in education.
• Excellent communication with students, parents and staff.
• Strong IT skills, especially Microsoft Office.
• Organised, self-motivated and able to multitask.
• Calm, professional and approachable demeanor.
• Ability to work with minimal supervision.

Responsibilities

• Manage the school reception area and greet visitors.
• Handle telephone calls, emails and general enquiries.
• Support with attendance records and timetable administration.
• Produce letters, reports and school documentation.
• Assist with website updates and keeping school calendars.
• Provide administration support to teaching and support staff.
• Maintain accurate records and confidentiality at all times.
• Work independently and as part of the administration team.

Skills

Admin experience

Reception experience

Communication

IT skills

Microsoft Office

Organisation

Customer service

Confidentiality

Multitasking

Teamwork

Tools

Microsoft Office

Job description

Administrative Assistant (Reception & Administration) Hereford Monday to Thursday 8:00am - 4:30pm 12.71 per hour Temporary Position (with potential for extension) Start Date - ASAP We are currently recruiting for a professional and organised Administrative Assistant to join a busy school in Hereford. This is an excellent opportunity for an experienced administrator who thrives in a fast-paced environment and enjoys working with young people, parents, and staff. As the first point of contact for visitors, you will play a key role in delivering a welcoming and efficient reception service while providing vital administrative support across the school.

Key Responsibilities

• Managing the school reception area and greeting visitors professionally.
• Handling incoming telephone calls, emails, and general enquiries.
• Supporting with student attendance records and timetable administration.
• Producing letters, reports, spreadsheets, and other school documentation.
• Assisting with website updates and maintaining school calendars.
• Providing general administrative support to teaching and support staff.
• Maintaining accurate records and ensuring confidentiality at all times.
• Working both independently and collaboratively as part of the school administration team.

The Ideal Candidate Will:

• Have previous administration or receptionist experience, ideally within an education setting.
• Possess excellent communication skills and be confident dealing with students, parents, staff, and external stakeholders.
• Have strong IT skills, particularly Microsoft Office applications.
• Be organised, self-motivated, and capable of managing multiple tasks simultaneously.
• Demonstrate a calm, professional, and approachable manner.
• Be able to prioritise workloads and work effectively with minimal supervision.
• Have a commitment to delivering outstanding customer service.