Reception / Administrator

Bain and Gray; Greater London; On-site; GBP 24,000 - 30,000; Full time

Job summary

Bain and Gray in Mayfair is seeking a professional receptionist and administrator for a maternity cover starting December 2026 for one year. You will join a friendly, collaborative team and support the operations and finance functions, answering phones and keeping the office in prime condition.

Duties include overseeing meeting rooms, welcoming clients, handling deliveries and couriers, managing office supplies, controlling access, liaising with cleaners and suppliers, and assisting the

Qualifications

• The ideal candidate will have experience as a Receptionist, Front Office Representative, within the service industry or in a similar role.
• Hands-on experience within an office environment is required.
• Excellent organisational and time-management skills are essential.
• Ability to work both independently and within a team is crucial.

Responsibilities

• Overseeing meeting rooms and assisting with opening of video calls, calls and presentations.
• Meeting and greeting clients, accepting deliveries and organising couriers.
• Keeping the office tidy, liaising with cleaners and managing office supplies.
• Managing office access for staff (building passes) and liaising with suppliers, while assisting the Digitisation and Information Officer.

Skills

Receptionist experience

Office administration

Organisational skills

Time-management

Teamwork

Job description

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

Maternity cover starting December 2026 for one year.

My client is the largest emerging markets-focused private-equity firm, with over 200 employees across the globe. I am looking for a professional receptionist and administrator to join their friendly and collaborative team in Mayfair. This is an excellent and diverse role for a reliable team player with a positive, can-do attitude. As the company continues to grow, this is such an exciting time to join the team. You will get involved in all duties from answering phone, working closely with the operations and finance teams and keeping the office in prime condition.

Your duties will include:

• Overseeing meeting rooms and assisting with the opening of video calls, calls and presentations when necessary
• Meeting and greeting clients, accepting deliveries and organising couriers
• Keeping the office tidy, liaising with cleaners and managing office supplies
• Managing office access for staff (programming building passes)
• Meeting and managing suppliers
• Assisting the Digitisation and Information Officer

Administration

• You will be trained to be a first aider and office fire marshal
• Diary and travel management, including arranging visas (collaborating with Executive Assistants)
• Adding and maintaining contact details
• Binding

The ideal candidate will have experience as a Receptionist, Front Office Representative, within the service industry or in a similar role. You will also need to have hands-on experience within an office environment and have excellent organisational and time-management skills. The ability to work both independently and within a team is crucial here.

Bain and Gray is an equal opportunities employer. Wecontinually strive to improve our processes around our diversity, equity andinclusion strategy.