Reception & Admin Coordinator — Welcoming, Multitask Pro

City Rooms; Greater London; On-site; GBP 24,000 - 26,000; Full time

Benefits offered by this job

Fresh fruit daily

Staff discounts

GP and counselling services

Annual leave/top-up pay

Job summary

City Rooms is seeking a Reception Coordinator to join the busy Administration team at its Stepney Green office in London. You will manage front-desk duties, visitor reception, calls, bookings, payments, and key distribution while ensuring GDPR compliance and a smooth tenant experience.

The role requires 2+ years in reception/administration, excellent English communication, and strong organisational skills. It is a fully office-based position with competitive salary and benefits.

Qualifications

• Experience in reception and administration is essential.
• Excellent written and verbal English communication skills.
• Strong time-management and organisational abilities.

Responsibilities

• Meet and greet visitors and log visitor information.
• Answer and route calls; assist tenants with general queries and bookings.
• Handle payments, manage keys, and support lettings processes and GDPR compliance.
• Maintain a clean, welcoming reception and front-office area.
• Support office operations during busy periods and help with general admin tasks.

Skills

Customer service

Reception experience

Time management

Multitasking

Communication

Tools

Microsoft Office

Word

Excel

Teams

Job description

City Rooms is seeking a Reception Coordinator to join the busy Administration team at its Stepney Green office in London. You will manage front-desk duties, visitor reception, calls, bookings, payments, and key distribution while ensuring GDPR compliance and a smooth tenant experience.

The role requires 2+ years in reception/administration, excellent English communication, and strong organisational skills. It is a fully office-based position with competitive salary and benefits.