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Brook Street; West End; Hybrid; GBP 21,000 - 24,000; Full time

Job summary

Brook Street is seeking an organised, people-focused administrator to support a busy Bill team across three legal teams. You’ll manage the flow of information, keep key documents updated and help colleagues share updates quickly.

You'll coordinate meetings at short notice, maintain a simplified bill tracker in Excel/Word, and use SharePoint in line with information management requirements. This role offers a hybrid pattern with two days in the office each week and a 37-hour week.

Qualifications

• Strong organisational and administrative skills.
• Confident Microsoft Word and Excel skills (trackers, structured records and hyperlinks).
• Experience arranging meetings and coordinating people, information and actions.
• Clear written and verbal communication, with a proactive and collaborative approach.
• A careful, detail-oriented approach to maintaining accurate records and handling information.
• SharePoint experience, or the ability to learn it quickly.

Responsibilities

• Coordinate administrative activity across the Bill team and three legal teams, making sure information is organised and shared promptly.
• Maintain a simplified Bill tracker aligned with the policy tracker, using Microsoft Excel and Word to keep records accurate and accessible.
• Arrange meetings proactively—including client meetings at short notice—and book suitable space using the relevant systems.
• Collate, cross-reference and store Bill correspondence and core products, adding clear links so colleagues can locate the latest material fast.
• Support day-to-day document filing and retrieval for lawyers working on the Bill.
• Build effective working relationships across the wider water teams to help the timely flow of Bill news and updates.
• Use SharePoint and other agreed systems confidently, following local information management and record-handling requirements.

Skills

Organisational skills

Clear written and verbal communication

Experience coordinating meetings

Ability to prioritise

Tools

Microsoft Word

Microsoft Excel

SharePoint

Job description

Location: SW1P 4DF United Kingdom

Working Days / Hours: 37 hours per week, Monday to Friday, 9am-5pm

Working Pattern: Hybrid - minimum

2 days in the office each week

Pay Rate:

Standard rate:

£14.99 per hour

Higher rate:

£17.54 per hour-

may be offered if the client feels you have exceptional experience and a strong CV

If you're an organised, people-focused administrator who thrives on keeping information moving and teams aligned, this is a fantastic EO opportunity with our Client, hiring for a reputed client. You'll be supporting a busy Bill team across three legal teams-making it easier for colleagues to share updates, find key documents quickly, and deliver at pace.

What you'll be doing:

• Coordinate administrative activity across the Bill team and three legal teams, making sure information is organised and shared promptly
• Maintain a simplified Bill tracker aligned with the policy tracker, using Microsoft Excel and Word to keep records accurate and accessible
• Arrange meetings proactively-including client meetings at short notice-and book suitable space using the relevant systems
• Collate, cross-reference and store Bill correspondence and core products, adding clear links so colleagues can locate the latest material fast
• Support day-to-day document filing and retrieval for lawyers working on the Bill
• Build effective working relationships across the wider water teams to help the timely flow of Bill news and updates
• Use SharePoint and other agreed systems confidently, following local information management and record-handling requirements

What you'll bring:

• Strong organisational and administrative skills, with the ability to prioritise competing tasks and meet deadlines
• Confident Microsoft Word and Excel skills (trackers, structured records and hyperlinks)
• Experience arranging meetings and coordinating people, information and actions
• Clear written and verbal communication, with a proactive and collaborative approach
• A careful, detail-oriented approach to maintaining accurate records and handling information
• SharePoint experience, or the ability to learn it quickly

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.