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Caerphilly County Borough Council; Tredegar; On-site; GBP 25,000 - 27,000; Part time

Benefits offered by this job

Local Government Pension Scheme

Staff discount schemes

Disability Confident employer

Job summary

Caerphilly County Borough Council is seeking a proactive School Office Manager to oversee day-to-day school administration and coordinate a skilled admin team at Idris Davies School 3-18. The role works closely with the School Business Manager to ensure efficient HR, compliance and system workflows, including Arbor implementation.

The post emphasizes proactive, systems-minded leadership within a busy 3-18 school environment, with a focus on continuous improvement and professional development.

Qualifications

• NVQ Level 4 or equivalent qualification or experience in a relevant discipline.
• Experience supervising or coordinating staff.
• Extensive experience in office environments at a senior level.
• Excellent organisational and communication skills.

Responsibilities

• Coordinate day-to-day administration and oversee the school office.
• Coordinate HR administration and recruitment processes.
• Maintain personnel records and the Single Central Record.
• Support Arbor implementation and related systems.
• Provide operational updates to the School Business Manager.

Skills

Organisational skills

Staff supervision

HR administration

ICT skills

Education

NVQ Level 4 or equivalent qualification

Tools

Arbor

SIMS

Job description

We are recruiting a School Officer Manager at Caerphilly County Borough Council.

Working hours: 32.50 hours

Contract Type: Permanent, Part Time, Term Time Only

Location: Idris Davies School 3-18, Rhymney Valley

We pay an attractive salary of £25,167 - £27,479 and offer access to training and development opportunities.

Start Date: ASAP (Pending pre-employment checks)

Interviews: 22nd October 2026

Organise. Coordinate. Make a Difference Every Day.

Are you an experienced and highly organised administrator looking for an opportunity to play a central role in a unique and ambitious 3-18 school?

The Governing Body of Idris Davies School 3-18 is seeking to appoint an exceptional School Office Manager to oversee the day-to-day administration function of the school and coordinate our dedicated administration team.

Working closely with the School Business Manager, you will help ensure that administrative services across the school are efficient, professional and responsive. You will coordinate HR administration, compliance and business support processes whilst supporting the continued development of systems and procedures, including our transition to Arbor.

This is an exciting opportunity for a proactive and solutions-focused individual who enjoys working with people, improving systems and supporting staff, pupils and families within a busy school environment.

As one of the first 3-18 schools in Wales, we are committed to our vision of Every Pupil, Every Opportunity, Every Day.

We Offer:

• A supportive and inclusive school community.
• The opportunity to coordinate an experienced administration team.
• A varied and rewarding role at the heart of school life.
• High-quality professional learning and development opportunities.
• The opportunity to help improve systems, processes and administrative services across a unique 3-18 school.
• The chance to work alongside an experienced and supportive leadership team.
• A key role in supporting the school's transition to Arbor and the continued development of business support services.

About the Role

• Coordinate the day-to-day work of the administration team.
• Oversee the operation of the school office and reception services.
• Allocate workloads and monitor key deadlines.
• Coordinate recruitment and HR administration processes.
• Maintain personnel records and the Single Central Record.
• Support compliance and administrative systems.
• Coordinate the administration of Arbor and associated systems.
• Develop and improve office procedures and working practices.
• Support business continuity across administrative functions.
• Provide operational updates and information to the School Business Manager.

We're looking for someone who:

• Has experience working within a school or similarly complex administrative environment.
• Has experience supervising or coordinating staff.
• Possesses excellent organisational and communication skills.
• Is confident managing competing priorities and meeting deadlines.
• Has experience of HR administration, compliance or business support functions.
• Is highly professional and able to maintain confidentiality.
• Is proactive, resilient and committed to continuous improvement.
• Has strong ICT skills and enjoys developing effective systems and processes.
• Experience of Arbor, SIMS, or other management information systems would be advantageous.

For the role, we ask that you have:

• An NVQ Level 4 or equivalent qualification or experience in relevant discipline.
• The ability to organise, lead and motivate other staff.
• Extensive experience of working in office environment at a senior level.

We have excellent benefits including the Local Government Pension Scheme and staff discount schemes.

Proud member of the Disability Confident employer scheme

About Disability Confident

Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.