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NHS Jobs; Ramsgate; Hybrid; GBP 32,000 - 38,000; Full time

Benefits offered by this job

Generous annual leave

Hybrid working environment

Employee Assistance Programme (EAP)

Pension plan contributions

Mauve Academy training & development

Annual training allowance

Job summary

NHS Jobs in Ramsgate is seeking a Human Resources Officer on a fixed-term contract until July 2027. You will effectively handle enquiries from employees, external organisations and former employees and support the onboarding process for successful applicants.

Responsibilities include setting up new starters on the HR system, processing DBS applications, coordinating occupational health clearances, and managing changes to terms and conditions.

Qualifications

• Experience using HR systems and administering onboarding processes.
• Knowledge of DBS checks and occupational health clearance is desirable.
• Ability to manage payroll-related admin and reference requests.

Responsibilities

• Answer enquiries from employees, external organisations and former employees.
• Set up new starters on the HR system and check references.
• Process DBS applications and record certificate numbers.
• Monitor or ensure occupational health clearances and necessary adjustments.
• Support maternity, paternity, adoption and shared parental leave processes.
• Process leavers, resignations and retirement acknowledgements.
• Manage HR system configuration, reporting and data protection compliance.
• Attend payroll meetings and circulate training/compliance reports.
• Coordinate ad-hoc admin projects and meeting minutes.

Job description

Human Resources Officer - Fixed Term until July 2027

Workforce Administration Effectively handle enquiries from employees, external organisations and former employees and escalade any enquiries, as necessary. Undertake administration duties to support the completion of the compliance and onboarding process for all successful applicants. This includes:

• Setting up new starters on the HR system
• Obtaining and checking references
• Processing DBS applications, logging certificate numbers and highlighting any DBS with content for consideration.
• Ensuring Occupational Health clearance is achieved, and that the line manager is informed of any required adjustments.
• Checking professional registration and indemnity
• Ordering of ID and access badges.
• Informing IT and ensure necessary equipment is ordered in time for their first day.
• Advising relevant colleagues when a new starter joins, including for Ulysess access and for any clinical audit

Support with the processing of changes to terms and conditions, actioning any system changes or issuing paperwork as necessary. Support with the processing of maternity, paternity, adoption, and shared parental leave processes across the organisation. Undertake administration duties to support the completion of the leavers process. This includes:

• Ensuring resignations and retirements are acknowledged and processed on the HR system correctly.
• Calculating annual leave entitlement remaining
• Checking employee file for any training agreements and/or salary sacrifice schemes which require repayment
• Inform IT and ensure assets returned on last day.
• Notifying the HR Advisor of required exit interviews

HR System and Reporting Be the primary contact for all queries on the HR system Act as HR systems administrator, configuring the system as required, controlling all user access, managing workflows in and out of the system. Ensuring accuracy and data protection compliance on the HR system. Monitor staff entries on the HR system to ensure accuracy. For example, correct submission of overtime rate and expenses. Liaising with HR system providers to troubleshoot queries as required. Run fortnightly reports documenting statutory and mandatory training compliance and circulate to line managers, answering any queries where appropriate. Run fortnightly reports documenting all training compliance and circulate to the Learning and Development Manager and Director of People. Compile and create ad hoc reports, as required, utilising data from the HR system. Undertake routine maintenance of HR system entitlements, including sickness and annual leave ensuring entitlements are updating accordingly and any adjustments are captured. Attend monthly payroll meeting to ensure the HR system has captured all relevant employee pay changes and entitlements are accurate. Process and monitor employee data including training, for the purposes of auditing and compliance, ensuring all staff training certificates and data is logged and accurate on the HR system. Support with the processing of pay awards, circulating information, actioning changes, and filing documents on the HR system. Compliance Process regulatory compliance checks such as GMC/NMC pin checks for GPs and nurses and NHS performers list inclusion. Initiate the DBS application process, ensure certificate numbers and renewal dates are recorded, prompting staff when renewals are due and processing according to policy. Ensure clinical staff have the necessary clinical indemnity membership in place and renewals dates recorded, prompting staff when renewals are due. Support the administration of appraisals, ensuring managers are aware of their staffs review dates and appraisals are saved on cascade. Support line managers in probationary reviews, ensuring they are aware of the dates for their staff & receive the necessary paperwork. Confirm in writing successful and extended probations. Ensure new starters undertake and complete a DSE assessment and any adjustments actioned accordingly. Administration Process employment and financial reference requests for all staff when requested. Involvement in ad-hoc administration projects as and when required for Corporate Services. Organise meetings when requested, attending, and taking minutes as and when required. Provide administrative support to the HR Advisor and Director of People including word processing and routine communications.

Perks and Benefits Generous annual leave, plus public holidays based on location. Extra annual leave for your birthday or an alternative celebration day. Access to an Employee Assistance Programme (EAP) Pension plan with contributions from Mauve Group (where applicable). Opportunities for professional growth via Mauve Academy - our learning portal. Annual training allowance for career development. Hybrid working environment, with home setup allowance (where applicable). Optical benefits (£155/€180 toward eye tests, glasses, and lenses). Exciting opportunities, including domestic/international travel, team meet-ups, and company-wide events.