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Northumbria Police; Newcastle upon Tyne; On-site; GBP 29,000 - 36,000; Full time

Job summary

Northumbria Police is seeking an Executive Support Officer to work alongside Chief Officers and senior leaders, strengthening governance and decision-making through high-quality administrative support.

You will prepare briefings, agendas and reports, manage corporate governance records, and engage with partner organisations while upholding information governance and confidentiality standards.

Qualifications

• Experience providing executive support and governance administration.
• Ability to prepare accurate briefings, agendas and reports.

Responsibilities

• Provide confidential executive support and comprehensive secretariat services for strategic meetings, boards, and events.
• Prepare, review, and quality assure reports, briefings and documentation for decision-making.
• Maintain governance information systems and ensure policies remain current and compliant.
• Develop and quality assure governance documentation and learning materials.
• Build relationships with departments and area commands to report on governance and risk.

Skills

Executive governance

Secretariat support

Stakeholder liaison

Attention to detail

Job description

Executive Support Officer

Career Graded: Band 5-7, £28,689 – £35,772 per annum (£14,345 – £17,886 pro rata) (Please note it is Northumbria Police policy to appoint at the beginning of the band)

Hours/Contract: 18.5 hours per week, permanent

Location: Wallsend, NE28 9NT

The role

This is an excellent opportunity to provide professional executive support at the heart of Northumbria Police, working closely with Chief Officers and senior leaders to help drive organisational priorities and effective decision-making. The role is central to ensuring the smooth operation of key governance processes, supporting strategic boards and decision-making forums through the provision of high-quality administrative, secretariat and coordination services.

As an Executive Support Officer, you will prepare and coordinate accurate briefings, agendas, reports and correspondence, ensuring senior leaders have the information they need to make informed decisions. You will maintain corporate records relating to governance, risk and organisational learning, manage relationships with key stakeholders, and support engagement with partner organisations including the NPCC, OPCC/Mayor, HMICFRS, the Home Office and local agencies. With a strong focus on attention to detail, professionalism and confidentiality, you will help ensure the Force meets its information governance, audit and statutory obligations while contributing to the delivery of an efficient and effective executive support function.

What you’ll do

• Provide confidential executive support and comprehensive secretariat services for strategic meetings, boards, and events, ensuring effective governance and timely communication of decisions.
• Prepare, review, and quality assure reports, briefings, and documentation to support strategic decision-making and ensure corporate standards and deadlines are met.
• Maintain and oversee force policy and instructional information systems, ensuring policies and procedures remain current, compliant, and aligned with national guidance and best practice.
• Develop, review, and quality assure force instructions and governance documentation, contributing to continuous improvement and effective information management.
• Build strong relationships with departments and area commands, providing advice and support on governance, risk, and organisational learning frameworks, while collating and reporting on local and strategic issues.

Just so you know

Candidates with priority status will be given precedence for this role over other applicants.

We are proud members of the Business Disability Forum and a Disability Confident Leader. We are committed to offering an interview to disabled applicants who meet the essential criteria for the role. Where application volumes are exceptionally high, we may prioritise those who most closely meet the criteria, applying the same fair approach to all candidates.

If your application is successful, we’ll ask you to complete a Management Vetting (MV)/ Security Clearance (SC) form, therefore you must be a resident of the UK for a minimum period of 5 years to ensure vetting checks can be successfully performed. A job offer will be dependent upon vetting clearance, medical information, and references.

Terms of appointment

This is a permanent role subject to a six-month probationary period.

If you are successful in your application, you will have a six-month probation period with us where you will be unable to apply for any other post advertised internally or externally.

Internal applicants should normally have completed six months in their current role. Where this requirement is not met, approval must be sought through the Careers mailbox and will be considered by the relevant policy/process owner.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.