Executive Support Officer

Northumbria Police; Wallsend; On-site; GBP 28,000 - 40,000; Full time

Job summary

Northumbria Police is seeking an Executive Support Officer to provide confidential secretariat and governance support to Chief Officers and senior leaders, ensuring timely information for decision making across boards and forums.

The role covers preparing briefs, agendas, reports, managing governance records, coordinating with partners (NPCC, OPCC/Mayor, HMICFRS, Home Office), and upholding information governance with discretion and professionalism.

Qualifications

• Provide confidential executive support and comprehensive secretariat services for strategic meetings, boards, and events, ensuring effective governance and timely communication of decisions.
• Prepare, review, and quality assure reports, briefings, and documentation to support strategic decision‑making and ensure corporate standards and deadlines are met.
• Maintain and oversee force policy and instructional information systems, ensuring policies and procedures remain current, compliant, and aligned with national guidance and best practice.

Responsibilities

• Provide confidential executive support and comprehensive secretariat services for strategic meetings, boards, and events, ensuring effective governance and timely communication of decisions.
• Prepare, review, and quality assure reports, briefings, and documentation to support strategic decision‑making and ensure corporate standards and deadlines are met.
• Maintain and oversee force policy and instructional information systems, ensuring policies and procedures remain current, compliant, and aligned with national guidance and best practice.
• Develop, review, and quality assure force instructions and governance documentation, contributing to continuous improvement and effective information management.
• Build strong relationships with departments and area commands, providing advice and support on governance, risk, and organisational learning frameworks, while collating and reporting on local and strategic issues.

Skills

Executive support

Secretariat

Governance

Stakeholder management

Attention to detail

Confidentiality

Job description

This is an excellent opportunity to provide professional executive support at the heart of Northumbria Police, working closely with Chief Officers and senior leaders to help drive organisational priorities and effective decision‑making. The role is central to ensuring the smooth operation of key governance processes, supporting strategic boards and decision‑making forums through the provision of high‑quality administrative, secretariat and coordination services.

As an Executive Support Officer, you will prepare and coordinate accurate briefings, agendas, reports and correspondence, ensuring senior leaders have the information they need to make informed decisions. You will maintain corporate records relating to governance, risk and organisational learning, manage relationships with key stakeholders, and support engagement with partner organisations including the NPCC, OPCC/Mayor, HMICFRS, the Home Office and local agencies. With a strong focus on attention to detail, professionalism and confidentiality, you will help ensure the Force meets its information governance, audit and statutory obligations while contributing to the delivery of an efficient and effective executive support function.

What you'll do

• Provide confidential executive support and comprehensive secretariat services for strategic meetings, boards, and events, ensuring effective governance and timely communication of decisions.
• Prepare, review, and quality assure reports, briefings, and documentation to support strategic decision‑making and ensure corporate standards and deadlines are met.
• Maintain and oversee force policy and instructional information systems, ensuring policies and procedures remain current, compliant, and aligned with national guidance and best practice.
• Develop, review, and quality assure force instructions and governance documentation, contributing to continuous improvement and effective information management.
• Build strong relationships with departments and area commands, providing advice and support on governance, risk, and organisational learning frameworks, while collating and reporting on local and strategic issues.

We are proud members of the Business Disability Forum and a Disability Confident Leader. We are committed to offering an interview to disabled applicants who meet the essential criteria for the role. Where application volumes are exceptionally high, we may prioritise those who most closely meet the criteria, applying the same fair approach to all candidates.

If you have a disability, we can make reasonable adjustments to support you throughout the recruitment process.

Use of AI in Applications: AI tools may be used to support your application; however, all information provided must be an accurate reflection of your own skills, experience and qualifications. We encourage genuine responses that demonstrate your suitability for the role.

If your application is successful, we’ll ask you to complete a Management Vetting (MV)/ Security Clearance (SC) form, therefore you must be a resident of the UK for a minimum period of 5 years to ensure vetting checks can be successfully performed. A job offer will be dependent upon vetting clearance, medical information, and references.