Directorate Assistants

Avon and Somerset Police; Portishead; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Flexible working

Local Government Pension Scheme

Employee Assistance scheme

Staff discount scheme

Continuous professional development

Free parking

Canteen

Job summary

Avon and Somerset Police is seeking two directorate assistants to support senior leaders. The role involves managing diaries and emails, facilitating meetings, minuting discussions, reviewing documents, and drafting correspondence.

You will liaise with stakeholders and may have line management responsibilities in a dynamic, confidential environment. Successful candidates will work a blended pattern, with home and police-premises locations, and must reside in the UK.

Qualifications

• Excellent written and verbal communications skills.
• Previous personal assistant or secretarial experience.
• Proficient in the use of Microsoft Office packages.
• Experience of arranging and preparing meetings.

Responsibilities

• Diary and email management for senior leaders.
• Facilitate and minuting meetings and draft follow-up actions.
• Review documents and draft correspondence for senior leaders.
• Liaise with stakeholders and speak up to management; may have line management responsibility.

Skills

Written & verbal communication

Personal assistant experience

Microsoft Office

Meeting coordination

Tools

Microsoft Office

Job description

Are you an organised, reliable and proactive person looking to contribute towards the Force’s vision to provide outstanding policing for everyone? Do you uphold the Force’s values to be caring, courageous, inclusive and encourage learning?

In this varied, busy and interesting role you will be working to support the Senior leaders within our organisation.

This is a great opportunity for someone who is looking to obtain an administrative position. You will gain lots of insight into our organisation in this post, working directly with senior leaders you will provide an efficient and confidential service to support them.

We are looking for an individual with proven experience in providing personal support to a Chief Officer / Director, someone who excels in a dynamic and varied environment, and possesses the skills to provide day-to-day support in a busy environment.

You will carry out a wide range of tasks daily including diary and email management, facilitating and minuting meetings, as well as reviewing documents and drafting correspondence. Good communication skills to liaise with different stakeholders and speak up to management are critical. Proficiency in Microsoft Office packages is essential, as well as the ability to take meeting minutes and follow up on actions. You may have line management responsibility, although previous supervisory experience is not essential.

What do you need?

• Excellent written and verbal communications skills
• Previous personal assistant or secretarial experience
• Proficient in the use of Microsoft Office packages
• Experience of arranging and preparing meetings

We are currently recruiting for 2 positions to join in the role of directorate assistant.

Please note that a 6 month reserve bank will be held for future opportunities aligned to this role profile. This may include part time or full time opportunities, as well as other contract types and locations.

Shortlisting will take place on 23rd October

Interviews will take place in person on 5th November

Employee Rewards and Benefits:

You will be based at Headquarters, which offers free parking and canteen.

How we reward our employees is linked to our culture, it’s about more than just salary. Through a package of financial, lifestyle and health benefits, we support whatever stage of life you're in and the moments that matter:

• Flexible working
• Continuous professional development
• Local Government Pension Scheme
• Employee Assistance scheme offering help through counselling services, legal advice, fitness advice, personal coaching and health assessment
• Staff discount scheme for savings on shopping, days out, sporting events, holidays

Additional Information:

For more information, please see the attached job description or contact [e-mail].

If you are looking for a new opportunity where you can make a real difference to the people we serve and support, then we encourage you to review the criteria before submitting an application.

Please note, we reserve the right to close this advert early due to application numbers.

To be eligible to apply for this role you must have a five-year ‘checkable history’ in the UK – ideally this means that you would have been resident in the UK for the last five years.

About us

Pension Benefit

A pension that grows with you, whatever stage you’re at

Alongside your salary, you’ll be enrolled in the Local Government Pension Scheme (LGPS), administered by Peninsula Pensions. This is a high‑quality defined benefit pension, providing a secure, inflation‑linked income for life, based on your earnings and length of service.

If you’re early in your career, it’s a valuable way to start building long‑term financial security from day one, with employer contributions that significantly boost the value of every pound you pay in.

If you’re more experienced, the scheme offers a level of certainty and stability that is now rare, helping you plan confidently for the future with predictable retirement income and benefits for your dependants.

Find out more: https://www.peninsulapensions.org.uk/local-government/

Diversity & Inclusion

Diversity is a strength and individuality is an asset. We recognise the benefit different life experience and perspectives can bring.

Closing Date

We reserve the right to close this vacancy early if we receive a high volume of applications. We encourage interested candidates to apply as soon as possible to ensure their application is considered.

Blended Working/ Hybrid Working

Avon and Somerset Police encourage flexible working where operationally possible.
This role has been identified as a blended role.

The successful candidate for this role will have the opportunity to work from home whilst also at a secondary work location, which will be a police premises. The successful applicant will have the option to discuss working arrangements with their line manager. All applicants must reside within the UK.