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Brook Street; Muir of Ord; On-site; GBP 24,000 - 28,000; Full time

Benefits offered by this job

Generous annual leave

Hybrid working

Training and development via Mauve

EAP access

Home setup allowance

Job summary

Mauve Group is seeking an organized HR & Payroll Administrator to join our Highlands team. This 15-month fixed term contract covers maternity leave, with an initial fully site-based role and a potential move to hybrid working after training.

You will support the HR and payroll lifecycle, handling contracts, onboarding, records, and payroll documentation, while building strong relationships across the business.

Qualifications

• At least 3 years' experience in an HR Administration and/or Payroll Administration role.
• Strong administrative and organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail and a strong focus on accuracy.
• Proficient in Microsoft Office (including Excel) for data handling and reporting.
• Experience using HRIS and/or payroll systems to maintain records and process changes.
• Confident communicator with the ability to build effective working relationships across the business.
• Strong problem-solving skills and the ability to work independently.
• Knowledge of employment processes and the ability to apply HR and payroll administration with discretion.
• Desirable: CIPD qualification or currently studying towards CIPD.
• Desirable: experience supporting payroll processes in a busy HR department.

Responsibilities

• Prepare and issue employment contracts and associated documentation.
• Coordinate and schedule interviews, ensuring a smooth candidate and manager experience.
• Maintain accurate employee records and keep HR systems up to date.
• Support managers with day-to-day HR queries and administrative requests.
• Assist with onboarding and support employee lifecycle activities.
• Provide general HR department administration, including record keeping and document control.
• Support project work where required.
• Check and process payroll-related documentation to support accurate payroll runs.
• Record and administer sickness absence documentation.
• Process holiday requests and manage other employee amendments.
• Administer changes to pay rates, allowances and temporary promotions.
• Liaise with managers and payroll colleagues to ensure payroll accuracy and timely processing.

Skills

HR Administration

Payroll Administration

Organisational skills

Attention to detail

Microsoft Office

HRIS / payroll systems

Communication

Independent working

Employment processes knowledge

CIPD (desirable)

Education

CIPD qualification

Tools

HRIS systems

Payroll software

Excel

Microsoft Office

Job description

Join a supportive and well-established organisation in the Highlands, where people and process matter. This role sits within a dedicated HR team and offers a

structured 3-month handover and training period, giving you the confidence to settle in and make an immediate impact. You'll work in a busy, practical environment with the opportunity to develop your HR and payroll administration skills across the employee lifecycle.

Job Overview

We are seeking an organised and proactive

HR & Payroll Administrator to join on a

15-month fixed term contract to cover maternity leave. The position is based in Ross-shire, north of Inverness

, and will initially be

fully site based, with the potential for

hybrid working after successful completion of the initial training period.

Key Responsibilities

• Prepare and issue employment contracts and associated documentation.
• Coordinate and schedule interviews, ensuring a smooth candidate and manager experience.
• Maintain accurate employee records and keep HR systems up to date.
• Support managers with day-to-day HR queries and administrative requests.
• Assist with onboarding and support employee lifecycle activities.
• Provide general HR department administration, including record keeping and document control.
• Support project work where required.
• Check and process payroll-related documentation to support accurate payroll runs.
• Record and administer sickness absence documentation in line with internal processes.
• Process holiday requests and manage other employee amendments.
• Administer changes to pay rates, allowances and temporary promotions.
• Liaise with managers and payroll colleagues to ensure payroll accuracy and timely processing.

Required Skills & Qualifications

• At least 3 years' experience in an HR Administration and/or Payroll Administration role.
• Strong administrative and organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail and a strong focus on accuracy.
• Proficient in Microsoft Office (including Excel for data handling and reporting).
• Experience using HRIS and/or payroll systems to maintain records and process changes.
• Confident communicator with the ability to build effective working relationships across the business.
• Strong problem-solving skills and the ability to work independently.
• Knowledge of employment processes and the ability to apply HR and payroll administration with discretion.
• Desirable: CIPD qualification or currently studying towards CIPD.
• Desirable: experience supporting payroll processes and working within a busy HR department.
• Desirable: knowledge of HR best practice and employment legislation.

What We Offer

• A structured 3-month handover and training period.
• A role that supports your development across both HR administration and payroll administration.
• Full-time employment on a 15-month fixed term contract.
• Initially site-based, with potential for hybrid working after training.
• A highly competitive salary for the right candidate.

Perks and Benefits Generous annual leave, plus public holidays based on location. Extra annual leave for your birthday or an alternative celebration day. Access to an Employee Assistance Programme (EAP) Pension plan with contributions from Mauve Group (where applicable). Opportunities for professional growth via Mauve Academy – our learning portal. Annual training allowance for career development. Hybrid working environment, with home setup allowance (where applicable). Optical benefits (£155/€180 toward eye tests, glasses, and lenses). Exciting opportunities, including domestic/international travel, team meet-ups, and company-wide events.