HR & Payroll Administrator

Brook Street; Muir of Ord; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

3-month handover

Hybrid working after training

Competitive salary

Job summary

Brook Street seeks an organised HR & Payroll Administrator to join a maternity cover on a 15-month fixed-term contract based in Ross-shire, Highlands. The role starts fully site-based with potential for hybrid working after initial training, supported by a structured 3-month handover and training period.

You will develop HR and payroll administration skills across the employee lifecycle in a busy, practical environment.

Qualifications

• 3+ years' experience in HR Administration and/or Payroll Administration.
• Strong administrative and organisational skills with the ability to manage multiple priorities.
• Excel proficiency for data handling and reporting.
• Experience using HRIS and payroll systems to maintain records and process changes.
• Confident communicator with ability to build relationships across the business.
• Strong problem-solving skills and ability to work independently.
• Knowledge of employment processes and HR/payroll administration with discretion.
• Desirable CIPD qualification or studying toward CIPD.
• Desirable payroll process exposure and busy HR department experience.
• Desirable knowledge of HR best practice and employment legislation.

Responsibilities

• Prepare and issue employment contracts and associated documentation.
• Coordinate and schedule interviews, ensuring smooth candidate and manager experience.
• Maintain accurate employee records and keep HR systems up to date.
• Support managers with day-to-day HR queries and admin requests.
• Assist with onboarding and employee lifecycle activities.
• Provide general HR department administration and document control.
• Support project work where required.
• Check and process payroll-related documentation for accurate runs.
• Record and administer sickness absence and holiday requests.
• Administer changes to pay rates, allowances and temporary promotions.
• Liaise with managers and payroll colleagues to ensure payroll accuracy and timely processing.

Skills

HR Administration

Payroll Administration

MS Office

Excel

HRIS experience

Communication skills

Attention to detail

Organisation skills

Independent working

Discretion

Education

CIPD qualification (desirable)

Tools

HRIS systems

Payroll software

Microsoft Excel

Job description

HR & Payroll Administrator - Ross-shire

Join a supportive and well-established organisation in the Highlands, where people and process matter. This role sits within a dedicated HR team and offers a structured 3-month handover and training period, giving you the confidence to settle in and make an immediate impact. You'll work in a busy, practical environment with the opportunity to develop your HR and payroll administration skills across the employee lifecycle.

Job Overview

We are seeking an organised and proactive HR & Payroll Administrator to join on a 15-month fixed term contract to cover maternity leave. The position is based in Ross-shire, north of Inverness, and will initially be fully site based, with the potential for hybrid working after successful completion of the initial training period.

Key Responsibilities

• Prepare and issue employment contracts and associated documentation.
• Coordinate and schedule interviews, ensuring a smooth candidate and manager experience.
• Maintain accurate employee records and keep HR systems up to date.
• Support managers with day-to-day HR queries and administrative requests.
• Assist with onboarding and support employee lifecycle activities.
• Provide general HR department administration, including record keeping and document control.
• Support project work where required.
• Check and process payroll-related documentation to support accurate payroll runs.
• Record and administer sickness absence documentation in line with internal processes.
• Process holiday requests and manage other employee amendments.
• Administer changes to pay rates, allowances and temporary promotions.
• Liaise with managers and payroll colleagues to ensure payroll accuracy and timely processing.

Required Skills & Qualifications

• At least 3 years' experience in an HR Administration and/or Payroll Administration role.
• Strong administrative and organisational skills with the ability to manage multiple priorities.
• Excellent attention to detail and a strong focus on accuracy.
• Proficient in Microsoft Office (including Excel for data handling and reporting).
• Experience using HRIS and/or payroll systems to maintain records and process changes.
• Confident communicator with the ability to build effective working relationships across the business.
• Strong problem-solving skills and the ability to work independently.
• Knowledge of employment processes and the ability to apply HR and payroll administration with discretion.
• Desirable: CIPD qualification or currently studying towards CIPD.
• Desirable: experience supporting payroll processes and working within a busy HR department.
• Desirable: knowledge of HR best practice and employment legislation.

What We Offer

• A structured 3-month handover and training period.
• A role that supports your development across both HR administration and payroll administration.
• Full-time employment on a 15-month fixed term contract.
• Initially site-based, with potential for hybrid working after training.
• A highly competitive salary for the right candidate.

Brook Street NMR is acting as an Employment Business in relation to this vacancy.