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Brook Street; Bicester; On-site; GBP 24,000 - 28,000; Full time

Benefits offered by this job

Guaranteed PSR interview

Disability Confident Leader

Job summary

Brook Street is seeking an Admin Officer to support contract administration for custodial estates and facilities, ensuring governance, reporting, and records move smoothly to deliver services efficiently.

You will work 37 hours per week, Monday to Friday, 9:00am to 5:00pm with flexibility around hours if court operating times are covered. The role pays £12.86 per hour and requires strong organisational and IT skills along with good stakeholder communication.

Qualifications

• Excellent organisational skills and accuracy under pressure.
• Strong IT and data skills with confidence using systems.
• Ability to communicate clearly with multiple stakeholders.
• Commercial awareness and ability to support budget information gathering.

Responsibilities

• Support contract administration for the region and services delivered to establishments within it.
• Monitor reactive repairs and verify completion against contractor submissions through relevant platforms.
• Collate monthly lists of additional (non-contract) tasks and support submissions to senior stakeholders.
• Support collection of financial information for agreed additional spend and related requests.
• Maintain registers for out-of-hours call-out requests, ensuring costs are identified and challenged at establishment level.
• Record and track changes to tasks/assets using relevant systems, and submit approved notifications.
• Assist with maintaining task order and compensation event logs.
• Contribute to audit/compliance and official correspondence to support governance and performance.

Skills

Attention to detail

Analytical IT skills

Stakeholder collaboration

Risk awareness

NEC3 contract knowledge

Commercial awareness

Contract systems

Tools

Contract management systems

Job description

Working Days / Hours: 37 hours Monday - Friday

Working Pattern: 9:00am - 5:00pm, with flexibility around working hours, provided court operating hours are adequately covered

Pay Rate: £12.86 per hour

Are you organised, confident with information and systems, and at your best when details are right? Our Client is hiring an Admin Officer to support contract administration for a busy custodial estates and facilities environment-keeping governance, reporting and records moving smoothly so services can be delivered efficiently.

What you'll be doing:

• Support contract administration for the region and services delivered to establishments within it
• Monitor reactive repairs and verify completion against contractor submissions through relevant platforms
• Help collate monthly lists of additional (non-contract) tasks and support submissions to senior stakeholders
• Support collection of financial information for agreed additional spend and related requests
• Maintain registers for out-of-hours call-out requests, ensuring costs are identified and challenged at establishment level
• Record and track changes to tasks/assets using relevant systems, and submit approved notifications
• Assist with maintaining task order and compensation event logs
• Contribute to audit/compliance and official correspondence to support governance and performance

What you'll bring:

• Strong drive, resilience, and the ability to work accurately-especially under pressure
• Good analytical and IT skills, with confidence working with systems and data
• Ability to collaborate effectively and communicate clearly with multiple stakeholders
• A risk-aware approach to issues and follow-through on actions
• A willingness to build a strong understanding of the TFM contract processes and NEC3 provisions quickly
• Commercial and financial awareness to support budget-related information gathering

Additional information:

If you're successful in your application HMPPS Vetting will be required as part of the on-boarding checks with Brook Street.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.