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Ministry of Justice; Belfast City District; On-site; GBP 35,000 - 48,000; Full time

Job summary

The Parades Commission Northern Ireland is seeking a Finance and Administration Manager to lead a small admin team, manage financial processes, and support governance and meetings. This role requires strong budgeting, audit, and financial controls, with active collaboration across departments to maintain high standards of governance.

You will oversee IT devices, premises upkeep, and FOI-related administration, ensuring accurate records and timely reporting.

Qualifications

• Professional finance/administration background with management experience.
• Experience in budgeting, financial reporting and internal audits.
• Knowledge of FOI processes and public sector governance.

Responsibilities

• Lead a small admin team and coordinate support staff.
• Process daily financial transactions and assist with audits and budgeting.
• Prepare meeting packs and take minutes for Commissioners meetings.
• Oversee IT devices, printers and office equipment.
• Coordinate premises maintenance and access control for offices.

Skills

Financial management

Team leadership

Budgeting

Audit support

Education

Bachelor's degree in finance

Tools

Account NI

Microsoft Excel

Office 365

Job description

21631 - Finance and Administration Manager - Parades Commission Northern Ireland

The Parades Commission was established on 27th March 1997. The Public Processions (Northern Ireland) Act 1998, amended by the Public Processions (Amendment) Northern Ireland Order 2005, gives the Commission statutory responsibilities in relation to regulating public processions and related protests.

The Commission’s statutory role is:

a) To promote greater understanding by the general public of issues concerning public processions;

b) To promote and facilitate mediation as a means of resolving disputes concerning public processions;

c) To keep itself generally informed as to the conduct of public processions and protest meetings;

d) To keep under review and make such recommendations as it thinks fit to the Secretary of State concerning, the operation of the Act.

In accordance with the Act the Commission may:

a) Facilitate mediation between parties to particular disputes concerning proposed public processions and take such other steps as appear to the Commission to be appropriate for resolving disputes; and

b) Issue determinations in respect of particular proposed public processions.

The Commission is made up of six Commissioners (including a Chair) appointed by the Secretary of State for Northern Ireland, and a small secretariat team supports the Commission in the delivery of its statutory responsibilities.

The secretariat is a small team of six people responsible for providing advice and support to the Commission. We are a friendly, inclusive and collaborative secretariat keen to make a positive and lasting contribution to NI society by contributing to tackling the issues associated with contentious parades.

The Finance and Administration Manager plays a crucial role in the corporate management of the Commission and will work alongside the Deputy Secretary to ensure the Commission maintains an excellent standard of corporate governance.

We are looking for someone who is a team player, with good communication and organisational skills, and has an eye for detail and accuracy.

Duties And Responsibilities:

The main responsibilities of the role include but are not limited to:

• Managing a small admin team: 1 x Admin Officer and Agency Staff during busy periods and ensuring adequate administrative cover.
• Finance support: processing PCNI daily transactions via Account NI, processing Commissioners T&S and maintaining payment trackers. Assisting Deputy Secretary with internal and external audits, and budget profiling and planning.
• Support to Commissioners meetings: Updating meeting packs and corporate drive as required, taking minutes and ensuring the conference room is prepared in advance of meetings.
• PCNI Devices: Provision of IT and phones for new staff, maintaining a tracker of all PCNI devices. Maintenance of office printers/scanners.
• Premises officer – Ensuring the maintenance of Andras House is kept to the required standard: reporting any issues, liaising with contractors and ensuring the secretariat are aware of maintenance work to the offices. Managing access to PCNI offices: providing access to fobs and the office security system.
• General office duties including maintaining all correspondence trackers including FOIs.

If you have any questions about the role, please reach out to [e-mail]