R&D Administrative Coordinator

About Meridian

Meridian Bioscience is a fully integrated life science company that develops, manufactures, markets and distributes a broad range of innovative diagnostic products. We are dedicated to developing and delivering better solutions that give answers with speed, accuracy and simplicity that are redefining the possibilities of life from discovery to diagnosis. We are looking for talented and passionate individuals that help drive our vision.Our innovative culture will allow interested candidates to discover and create, through collaboration, cutting edge solutions to tough problems.

Job Summary

This is an office-based position responsible for providing confidential and expert administrative support to the leadership of our R&D Centre of Excellence in London. The individual must use good judgment, professional etiquette and attention to detail in recognising the scope of his/her authority in addition to being viewed as an extension of the managers in some cases.

Key Duties

• Acts as Assistant to the London leadership by arranging travel and meetings, sending agendas, taking minutes, managing diaries, participating in projects, filing, completing general administrative tasks and meeting other agreed objectives
• Effectively manage the details of confidential projects to the company and maintain relevant timelines
• Coordinate travels when needed either with UK or above country Execs. A smooth-running process that delivers value and results and ensures that all deadlines are met
• Be proactive in anticipating senior management needs and solving challenges before they become problems
• Maintain an in-depth knowledge of company operations, policies, and procedures and communicate these as needed
• Provides support to employees visiting from other locations whilst they are in the UK
• Assists with arranging logistical arrangements, booking training/conferences
• Provide administrative support to the Health & Safety committee to include booking training, assistance with safety inspections, minute taking and filing.
• Document formatting and template creation e.g. external and internal powerpoint presentations, standard operating procedures, risk assessment etc.
• Ensure correct Mail reception and expedition
• Support site and other team members in receiving site deliveries
• Ensure reception of site visitors and their orientation
• Manage office stationeries and sundries

Qualifications

• Bachelor’s degree or Diploma would be desired
• 2-4 years of relevant experience a portion of which is expected to have been supporting senior management
• Computer and MS office proficiency is expected
• Reliability, accountability, and the ability to coordinate global calendars while working across numerous time zones
• Experience monitoring and tracking impending deadlines
• Capability to work on your own and display ingenuity in anticipating and handling situations that may arise
• Problem solving skills
• Excellent organisational, communication and time management skills
• Self-motivated, co-operative, reliable, enthusiastic and strong work ethic
• The ability to work collaboratively and effectively in multidisciplinary teams in a fast-paced, high-energy environment, as well as the capability of working independently with guidance
• The ability to work accurately and with attention to detail