Quality Systems Specialist & Regulatory Trainee

Southern State Community College; Alfreton CP; Hybrid; GBP 33,000 - 36,000; Full time

Benefits offered by this job

Hybrid working

Annual bonus scheme

Long service recognition

Professional development

Well-being day

Pension scheme

Flexible benefits

Volunteer leave

NHS discounts

Job summary

NHS Supply Chain, part of the NHS family, seeks a Quality Systems Administrator and Regulatory Trainee to join the Regulatory Compliance team during a period of transformation. You will help maintain compliance with Human Medicines Regulations and Good Distribution Practice and support audits, document control, and reporting.

The role offers hybrid working, development opportunities, and a generous benefits package including pension, holidays, and wellbeing support.

Qualifications

• Experience maintaining electronic Quality Management System (QMS) to ensure regulatory compliance.
• Ability to support audits, non-conformances and document control processes.
• Knowledge of Human Medicines Regulations and Medical Device Regulations.
• Experience using systems for quality management, document control, auditing or compliance activities.
• Strong analytical skills with the ability to interpret data and produce reports.
• Excellent attention to detail and ability to maintain accurate records.
• Strong organisational and time-management skills.
• Effective communication with stakeholders.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Ability to support process improvements and foster a culture of quality.

Responsibilities

• Maintain and administer the electronic Quality Management System to ensure regulatory compliance and operational effectiveness.
• Manage records within Navex IRM and PolicyTech to support audits, non-conformances, document control and reporting.
• Produce reports and quality insights identifying trends, risks and opportunities for improvement.
• Support regulatory audits, self-inspections and quality reviews to ensure inspection readiness.
• Coordinate review, update and distribution of controlled documents across the business.
• Monitor overdue actions and document acknowledgements, escalating issues as needed.
• Work with stakeholders to ensure timely quality actions and improvements.
• Assist Responsible Person(s) and Quality System Manager with quality reviews and compliance activities.
• Contribute to continuous improvement initiatives to enhance QMS effectiveness.
• Promote awareness of quality requirements across NHS Supply Chain.

Skills

Quality management systems

Good Distribution Practice

ISO 9001

Regulatory knowledge

Document control

Auditing experience

Analytical skills

Attention to detail

Organisational skills

Stakeholder communication

Microsoft Office

Excel proficiency

Process improvement

Tools

Navex IRM

PolicyTech

Job description

NHS Supply Chain, part of the NHS family, seeks a Quality Systems Administrator and Regulatory Trainee to join the Regulatory Compliance team during a period of transformation. You will help maintain compliance with Human Medicines Regulations and Good Distribution Practice and support audits, document control, and reporting.

The role offers hybrid working, development opportunities, and a generous benefits package including pension, holidays, and wellbeing support.