Quality Systems Coordinator

Corsham Science; Corsham; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Company pension

Free breakfast

Holidays 25 days + bank holidays

Life assurance

Cycle to work scheme

Virtual GP Service

Learning and development

Job summary

Pharmaxo Healthcare is seeking a Quality Systems Coordinator to support regulatory compliance and foster a culture of patient safety. You will manage the QMS, control documents, and ensure inspection readiness across the organisation.

The role includes transitioning from a manual QMS to an electronic system (eQMS) under the QMS Lead, plus administrative support for LMS and pharmacovigilance activities. Up to £32,000 per year depending on experience.

Qualifications

• Experience in a Quality Management System or document-control function in a regulated environment.
• Strong attention to detail and ability to manage controlled documents and records.
• Experience supporting LMS and pharmacovigilance case management is desirable.

Responsibilities

• Coordinate and administer the QMS documentation and records.
• Maintain controlled documents and quality workflows to stay inspection-ready.
• Support the planned transition from manual QMS to an electronic QMS (eQMS) under the QMS Lead.
• Provide administrative support to Learning Management System and pharmacovigilance case management.

Skills

Quality Management System

Document control

Regulated environment

Job description

At Pharmaxo Healthcare, we deliver high‑quality clinical homecare and specialist pharmacy services across the UK. Working with the NHS, pharmaceutical partners, private providers and self‑funding patients, we bring high‑tech treatments directly into people’s homes and community settings, offering the same standard of care they would expect in hospital, delivered with compassion and expertise.

For more than 10 years, our nurses have provided homecare and, more recently, clinic‑based treatments on behalf of the NHS. This service is helping patients receive life‑changing care closer to their loved ones, in the comfort and familiarity of their own communities.

Every visit, every treatment and every conversation supports someone through a challenging moment in their health journey. Here, patients always come first and your work has real purpose every day.

Our Values

We are part of the wider Icon Group family, united by values that guide how we work and how we care:

Connect: We build meaningful relationships with patients, partners and each other.

Energy: We bring positivity, passion and commitment to every moment of care.

Innovate: We look for better ways to deliver safe, effective and personalised services.

Nurture: We support growth, wellbeing and development across our teams.

On‑purpose: We act with intention, integrity and a shared mission to improve lives.

These values define our culture and they are reflected in the way we care, collaborate and build our future together:

Purpose every day

Your work directly supports patients through life‑changing treatment. Whether you are delivering care in the home, coordinating services or supporting clinical teams - what you do truly matters.

About the Role

You will be responsible for working across Pharmaxo to support the organisation in achieving regulatory compliance and delivering a culture with patient safety at its core.

The Quality Systems Coordinator will be a key part of the quality team responsible for the day-to-day coordination and administration of the Quality Management System (QMS), with primary responsibility for document control and maintenance of the current manual QMS processes.

The role ensures that controlled documents, quality records and agreed quality-system workflows are maintained accurately, progressed in a timely manner and remain inspection-ready.

The postholder will support the development and implementation of improved quality system workflows, working under the direction of the QMS Lead to support the planned transition from the current manual QMS to an electronic Quality Management System (eQMS).

The role will also provide defined administrative support to the Learning Management System and Pharmacovigilance case management support and resilience where required.

Up to £32,000 (depending on experience)

Company pension

If you contribute 6% the company contribute 8%

Free breakfast

Every morning, and healthy snacks throughout the day

Holidays

25 days holiday, plus bank holidays per year

Life assurance

Pays out a tax‑free sum if the worst should happen

Cycle to work scheme

Save between 26-40% on a bike and accessories

Virtual GP Service

You and your family will have 24/7 unlimited access to a GP

Help for you and your family with all wellbeing issues

Learning and development

Access role‑specific training, management development and leadership programmes to help you grow with confidence

Join us and build a career where your work has purpose and your future has opportunity.

Experience working within a Quality Management System or document‑control function in a regulated environment.