Quality & Information Systems Manager

University of Southampton Malaysia; Southampton; On-site; GBP 30,000 - 55,000; Full time

Job summary

An established industry player seeks a dedicated professional to enhance their Estates & Facilities team. This role focuses on integrating ISO management standards and improving information management systems. You will play a vital part in overseeing data management and ensuring quality across diverse projects. With a commitment to sustainability and inclusion, this forward-thinking university offers a supportive environment where your contributions will be valued. If you are passionate about effective information management and want to make a difference, this is the opportunity for you.

Benefits

Private Healthcare

Generous Holiday Allowance

Subsidised Health and Fitness Facilities

Discounts on various services

Qualifications

• Experience in Estates and Facilities environments.
• Proven track record in leading information management.

Responsibilities

• Integrate ISO 9001 system with other management standards.
• Oversee data management, storage, and retrieval.

Skills

Communication Skills

Project Management

Information Management

SharePoint

Office 365

Education

Degree in a relevant field

Tools

SharePoint

Teams

Office 365

Job description

The University of Southampton is a leading research-intensive university, a founding member of the Russell Group, and ranked among the top 100 universities worldwide. We offer an excellent educational experience and conduct world-leading research, with a strong focus on commercialising our research through enterprise.

The university's diverse estate includes multiple campuses: Highfield, City Centre, Avenue, Boldrewood Innovation, and Winchester School of Art.

The Estates & Facilities team ensures a physical environment that supports a world-class university, encompassing academic, research, clinical, enterprise, workspace, residential, social, sports, and community facilities. Our Estates Masterplan aims to invest £1bn over the next decade to develop a sustainable and inclusive estate.

About The Role

Reporting to the Director of PMO and Business Support Services, this role ensures the integration of an ISO 9001 accredited system with other management standards such as ISO 14001, ISO 50001, and ISO 55001 (under development). The role involves identifying and implementing efficiencies, overseeing data management, storage, retrieval, archiving, and coordinating with IT to maintain data standards and controls.

About You

You possess excellent communication skills, an inclusive approach, and a passion for effective information management. You have experience working in Estates and Facilities environments, including project management. Proficiency in setting up, developing, and migrating to modern document libraries, especially using SharePoint, Teams, and Office 365, is essential. You have a proven track record of leading information and quality management across diverse disciplines.

What We Can Offer You

We support flexible working and offer benefits such as private healthcare, a generous holiday allowance, access to the Superannuation Scheme (USS), subsidised health and fitness facilities, and various discounts.

We value diversity and inclusion, encouraging applications from all backgrounds. We are committed to equality, as evidenced by our Stonewall Diversity Champion status, Athena SWAN silver award, and Race Equality Charter bronze award. We aim to create a work environment where everyone’s ideas are heard and valued.

Apply by 11:59 pm GMT on the closing date. For assistance, contact Recruitment at [phone] or [e-mail], quoting the job number.