QSHE Co-ordinator

Dalkia UK; Birmingham; On-site; GBP 27,000 - 37,000; Full time

Benefits offered by this job

25 days annual leave

Life Assurance

Private Medical Insurance

Flexible Benefits Scheme

Wellbeing programmes

Company Sick Pay

Employee recognition

Job summary

Dalkia UK is seeking a permanent QSHE Coordinator to be based in our Birmingham office. The role includes travel to sites when required and reports to the QSHE Director.

You will support the QSHE Director and wider team with administrative tasks and HS-related duties, including systems management across the business. Key responsibilities include system administration, reporting, document control, and enabling mobilisations of new and existing contracts.

Qualifications

• Basic understanding of Health and Safety.
• Strong computer literacy including MS Word/Excel.
• Clear verbal and written communication skills.
• Willingness to travel to sites as required.
• Professional and methodical approach to work.

Responsibilities

• Manage Lightfoot Driver Behavioural System on behalf of the QSHE Director.
• Manage First to Help You Lone Working System for the QSHE Director.
• Support Super user level on Flex Manager and other QSHE tools.
• Produce reports and statistics for the QSHE Director.
• Support SYPOL COSHH management system.
• Manage document change requests across the business.
• Order PPE and safety equipment for QSHE team and mobilisations.
• Coordinate with Contract Operations and QSHE teams to standardise policies.

Skills

Health & Safety basics

Proficient in MS Office

Excellent communication

Travel willingness

Tools

MS Office

Job description

There's a permanent opportunity for you here at Dalkia UK as a QSHE Coordinator. We are looking for someone to be based within our Birmingham office. There will also be an expectation to travel to sites when needed. Reporting to the QSHE Director with a responsibility to support the QSHE Director and wider team with general administrative and H&S related tasks. To also provide support with contract mobilisations and to manage and ensure effective use of the QSHE related specialist systems that are used across the business.

The Role

• Manage the Lightfoot Driver Behavioural System on behalf of the QSHE Director
• Manage the First to Help You Lone Working System on behalf of the QSHE Director
• Manage and provide support at Super user level on Flex Manager, the QSHE management tool
• Provide reports and statistics to the QSHE director covering a range of topics as required by the business.
• Manage and support with SYPOL, the business COSHH management system.
• Manage the Document change request process for the whole business
• Ordering of PPE and any other safety equipment as required for the QSHE team and to support during mobilisations of new contracts
• Liaising with the Contract Operations Team and QSHE Team to ensure consistency of approach across the business when it comes to QSHE Documentation Policies & Procedures.
• Creating logbooks / QSHE Files when required for new mobilising contracts and existing contracts when support has been requested by the QSHE Director
• General Administration for the QSHE Team such as ordering forms, stationery, raising and managing orders to close out and managing the team diary.
• Be prepared to attend training courses as requested by the QSHE Director.
• Taking minutes at meetings and production of appropriate reports for the QSHE Director.
• Any other duties as required by the QSHE Director.
• Travel to other Dalkia offices and contracts when requested by the QSHE Director and that may require occasional overnight stays.

Hours of Work

• Monday – Friday, 8:45am – 16:45pm

Essential

Qualifications and Experience Required

• Flexible approach to all work activities and a willingness to support other business activities as appropriate
• Basic understanding of Health and Safety
• Good PC Skills – word, excel knowledge is essential
• Professional approach to work in all areas
• Excellent verbal & written communication skills
• Methodical and precise approach to undertaking repetitive tasks.
• Willingness to travel to Dalkia offices and Contracts

Non-essential (Nice to Have)

• Basic understanding of Health and Safety (Training to be provided)
• Experience of implementing and reviewing systems
• ERP experience (Training to be provided)
• Auditing Experience (Training will be provided)
• An understanding of Facilities management and the related statutory requirements.

Benefits

• 25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year
• Life Assurance
• Private Medical Insurance Single Cover on completion of 12 month' service, with the opportunity to pay for additional cover for partner/dependants
• Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance
• Access to wellbeing programmes
• Company Sick Pay
• Employee recognition programmes which reward exceptional achievements
• The opportunity to use one working day per year volunteering to help the local community
• Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters

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