Office Administrator

Dalkia Energy Services Ltd; West of England; On-site; GBP 27,000 - 35,000; Full time

Job summary

Dalkia UK is seeking an Office Coordinator to establish and maintain the efficient operation of the project office. The role provides comprehensive administrative support to site teams and SLT/SMT functions during a period of growth.

It is a full-time position based around Hinkley Point C, with 9-day fortnights or a 5-day week. You will handle newsletters, PPE requests, and travel bookings, while supporting onboarding activities in liaison with HR.

Qualifications

• GCSE English and Maths at grade C/5 or above.
• Minimum 2+ years of office or site administration experience in a fast-paced environment.
• Competence in Microsoft Office applications.
• Experience with PDF creation/editing tools such as Bluebeam or Adobe Acrobat.
• HSE Operative Test or CCNSG safety passport.
• Previous construction site experience.
• Strong organisation and document management skills.

Responsibilities

• Support management of the project office and day-to-day operations.
• Coordinate office/site administrative activities and PPE requirements.
• Support onboarding processes with HR teams and vetting activities.
• Prepare and distribute newsletters and maintain structured communications.
• Provide admin support to SLT/SMT functions and site teams.
• Manage office supplies and stock, ensuring timely reordering.
• Arrange SLT/SMT travel and accommodations per company policy.

Skills

Microsoft Office

Office coordination

Communication skills

Education

GCSE English & Maths

Tools

Bluebeam

Adobe Acrobat Pro

Job description

About Dalkia UK

At Dalkia, we’re driven by a shared purpose: tackling climate change and building a better, more sustainable future. We bring together talented people who share knowledge, challenge each other and grow together.

Backed by EDF, Britain’s biggest generator of low carbon electricity, we’re a people‑first culture. With 5,000+ employees and £600m+ turnover, we combine the strength of a major group with a great culture, innovative mindset and inclusive values making Dalkia a great place to work and grow your career.

Summary of Role

The Dalkia Office Coordinator will establish and maintain the effective operation of the project office. The role will involve the provision of comprehensive administrative and coordination support to site teams and SLT/SMT functions.

You will be supporting the business through an exciting period of growth from project inception to completion, requiring the ability to establish your professional credibility and build strong working relationships across the business. This is a full‑time position.

Accountabilities

• Support the management of the Dalkia holiday schedule, ensuring accurate tracking and visibility across teams.
• Establish, manage, and control a structured business communications process, including the preparation and distribution of Dalkia and site‑wide newsletters.
• Coordinate office and/or site administrative activities, including the issue of visitor passes and the arrangement of any required PPE in line with site and safety requirements.
• Support business and or site onboarding processes, assisting Dalkia HR teams with vetting, PPE requests, and onboarding activities in liaison with the HR & Onboarding Team.
• Provide administrative support to Dalkia Site and office teams, and SLT/SMT functions, ensuring efficient day‑to‑day operations.
• Manage and maintain office supplies and consumables to support the smooth operation of the workplace, including stationery and other essential items, monitoring stock levels regularly, anticipating requirements, and ensuring ensure timely reordering to avoid shortages.
• Manage SLT/SMT travel arrangements, utilising Dalkia systems and processes to book and arrange travel and accommodation in accordance with using the company expenses policy and booking procedures.

Essential Qualifications

• Good general level of education i.e. GCSE x 5 particularly English and Math's at C/5 and above.
• Minimum 2+ years of office or site administration experience within a fast‑paced environment
• Competence in Microsoft Office applications
• Competent in using PDF creation, editing and management such as Bluebeam and/or Adobe Acrobat Professional.
• HSE Operative Test or CCNSG safety passport
• Previous experience within a construction site environment
• Experience should include efficient administration, document organisation and general office administration

Working Pattern of Attendance and Location(s)

• 9-day fortnight or traditional 5-day working week
• Hinkley Point C, Construction site/Aztec West Office

Our Values

People First – It starts with health, safety and wellbeing

Better Together – A collaborative team

Trusted Partners – Dedicated to our clients' success

Taking Responsibility – Making a positive difference

Equity, Diversity & Inclusion

We’re committed to an inclusive and fair recruitment process. If you need any adjustments please let us know, in confidence, our team is here to support you.