Purchasing & Facilities Administrator

NHS Professionals Limited; Hemel Hempstead; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

27 days annual leave

Pension up to 10%

Life Assurance

Group Income Protection

Wellbeing Programme

Employee Assistance Programme

Employee Discounts

Job summary

NHS Professionals based in Hemel Hempstead is seeking a Purchasing and Facilities Administrator to join our friendly team. You will manage purchasing tasks, support invoices, and provide first-class service to internal and external stakeholders while ensuring efficient administration of daily operations.

The role is office-based four days a week with one day remote. You should have strong IT skills, including Excel, and be comfortable liaising across levels within a large organisation.

Qualifications

• Good IT skills, including Microsoft Excel.
• Excellent communication skills, both written and verbal
• Strong numerical and problem-solving skills.
• Ability to build positive working relationships with people at all levels.
• Experience using Microsoft Dynamics 365 is desirable but not essential.
• Experience working in a service desk environment is desirable but not essential.
• Willingness to travel within the UK when required.

Responsibilities

• Raising purchase orders and maintaining accurate purchasing records in line with company processes.
• Supporting invoice processing and resolving supplier queries to ensure timely and accurate payments.
• Coordinating business purchases and services, including stationery, equipment, travel bookings, couriers, and uniforms.
• Providing day to day facilities support and acting as the first point of contact for office related requests.
• Helping maintain a safe, compliant, and efficient working environment across office locations.
• Managing office operations, including visitors, contractors, supplies, mail, and meeting room arrangements.

Skills

Microsoft Excel

Excellent communication

Numerical skills

Relationship building

Tools

Microsoft Dynamics 365

Job description

About The Role

Are you passionate about customer service? Are you looking to move from a face-to-face environment into the corporate world? Are you hard working and wanting to join a close-knit team?

We might have the role for you!

Role summary:

We are looking for a Purchasing and Facilities Administrator to join our friendly team based in our Hemel Hempstead. As a Purchasing and Facilities Administrator your role will be to provide first class customer service to internal and external stakeholders through managing the administration of various tasks efficiently.

Responsibilities

You will be responsible for:

• Raising purchase orders and maintaining accurate purchasing records in line with company processes.
• Supporting invoice processing and resolving supplier queries to ensure timely and accurate payments.
• Coordinating business purchases and services, including stationery, equipment, travel bookings, couriers, and uniforms.
• Providing day to day facilities support and acting as the first point of contact for office related requests.
• Helping maintain a safe, compliant, and efficient working environment across office locations.
• Managing office operations, including visitors, contractors, supplies, mail, and meeting room arrangements.

About The Candidate

To be successful in this post you will need to:

• Good IT skills, including Microsoft Excel.
• Excellent communication skills, both written and verbal
• Strong numerical and problem-solving skills.
• Ability to build positive working relationships with people at all levels.
• Experience using Microsoft Dynamics 365 is desirable but not essential.
• Experience working in a service desk environment is desirable but not essential.
• Willingness to travel within the UK when required.

This role is office based in Hemel Hempstead 4 days per week, with the flexibility to work from home 1 day per week.

About Us

In return for your commitment, we will offer you some fantastic benefits:

• Generous annual leave allowance with the ability to buy and sell - 27 days per year, plus bank holidays
• A commitment to talent management & development
• Values Star of the Month! - Our star of the month award enables you to recognise colleagues or teams that have gone the extra mile and they could win £100 worth of shopping vouchers
• Pension - We'll contribute up to 10% towards your pension if you join our stakeholder pension scheme
• Life Assurance
• Group Income Protection
• Wellbeing Programme
• Employee Assistance Programme
• Employee Engagement & discounts platform

About Us

NHS Professionals (NHSP) run the largest NHS flexible staff bank, placing highly skilled temporary workers in NHS Trusts to meet their short, medium and long-term needs. Uniquely we are owned by the Department of Health and Social Care and we therefore reinvest any surplus we make directly back into the NHS.

NHSP is committed to being an inclusive employer of choice, working with a variety of partner organisations which provide valuable insights and best practice. We are accredited as a Top Employer by the Top Employers Institute and recognised as one of the Sunday Times Best Places to Work. As part of our ongoing commitment to equity, diversity and inclusion, we have been awarded the Race Equality Code Quality Markand are a signatory of Disability Confident, Menopause Pledge and Mental Health at Work Commitment.

Equality, Diversity & Inclusion (EDI)

As part of our commitment to EDI, as well as having a number of related staff support networks and calendar of activities, NHS professionals is also working to the following aims:

• To ensure we become an inclusive recruiter of choice, encompassing a fully diverse workforce, which truly reflects society
• To proactively embed the EDI agenda, in a meaningful way, in all that it does
• To create a psychologically safe environment in which everyone can thrive and be at their best
• To actively support and Include disabled people as part of our commitment to the Disability Confident scheme, including offering an interview to applicants to who meet the minimum criteria and choose to apply under the scheme.

We particularly welcome applications from people from minority groups and will provide support to ensure an equitable process.