Group IT Purchasing Administrator

Spirax-Sarco Engineering; Cheltenham; Hybrid; GBP 30,000 - 38,000; Full time

Benefits offered by this job

27 days holiday allowance

3 days’ paid volunteering leave

comprehensive private healthcare

enhanced pension plan

life assurance

Share Ownership Plan

free onsite parking

Job summary

Spirax Group is seeking a Group IT Purchasing Administrator in Cheltenham to streamline IT procurement, hardware, software licensing, and vendor communications. You will support the Group IT function with accurate purchasing, licensing compliance, and process improvements to enable colleagues across regions to access the tools they need.

The role focuses on maintaining licensing accuracy, supporting software asset management, and delivering high-quality customer service within a growing IT team.

Qualifications

• Experience with IT purchasing processes and licensing management.
• Ability to improve procurement workflows and software asset management.

Responsibilities

• Process IT purchasing requests accurately and efficiently.
• Be the main contact for IT purchasing and licensing inquiries across the Group IT function.
• Manage global IT purchasing and software licensing requests.
• Ensure purchase orders and supplier communications are accurate and compliant.
• Monitor software licensing activities and inactive licensed accounts.

Skills

IT purchasing

Administration

Procurement

Licensing

Service support

Microsoft licensing

Microsoft 365

Excel

PowerPoint

Tools

Microsoft Office

Excel

PowerPoint

Job description

Group IT Purchasing Administrator

Location: Cheltenham, Gloucestershire

Join a Growing Global IT Team

Are you highly organised, detail-focused, and looking for an opportunity to build your career within a growing and dynamic IT function? We are looking for a Purchasing Administrator to join our Group IT team and play a key role in supporting global hardware, software, and licensing procurement activities.

This is an exciting opportunity to become part of a collaborative team where your ideas are valued, your development is encouraged, and you can help shape and improve processes as we continue to grow. You'll work with colleagues and vendors across multiple regions, gaining exposure to a broad range of technologies and business functions.

What You'll Be Doing

As Purchasing Administrator, you'll be responsible for ensuring IT purchasing requests are processed efficiently and accurately, helping colleagues across the business receive the hardware, software, and licensing they need to perform at their best.

Key responsibilities include:

• Supporting the ongoing development and improvement of IT procurement and software asset management processes.
• Acting as a key point of contact for purchasing and licensing enquiries across the Group IT function.
• Managing global IT purchasing and software licensing requests.
• Ensuring purchase orders, supplier communications, and cost information are accurate and compliant.
• Monitoring and maintaining software licensing activities, including identifying and managing inactive licensed accounts.
• Providing guidance and support to internal customers, Service Desk teams, and technical colleagues.
• Building strong relationships with third-party vendors to ensure high levels of service and delivery.
• Identifying opportunities to improve efficiency, streamline processes, and enhance the customer experience.

What We're Looking For

We're interested in people who are eager to learn, take ownership, and contribute to a growing team. You may already have experience in IT purchasing, administration, procurement, licensing, or service support and be looking for your next challenge.

Ideally, you'll have:

• An understanding of IT hardware, software, and services, including Microsoft licensing and Microsoft 365.
• Experience using Microsoft Office applications, particularly Excel and PowerPoint.
• A track record of supporting, improving, or maintaining business processes.
• Experience providing support within a geographically dispersed or global organisation.
• Strong organisational and administrative skills with excellent attention to detail.

What Will Make You Successful

You’ll thrive in this role if you:

• Have excellent communication and interpersonal skills, with a friendly and customer-focused approach.
• Are proactive, self-motivated, and able to manage priorities effectively.
• Take pride in accuracy and maintaining high standards.
• Enjoy solving problems and finding better ways of working.
• Are confident challenging existing processes constructively and contributing new ideas.
• Demonstrate our core company values in everything you do.
• Are excited by the opportunity to develop your skills and grow your career within an expanding IT team.

Why Join Us?

• Be part of a growing and supportive Group IT team.
• Gain exposure to global IT procurement and licensing activities.
• Work with a variety of technologies, suppliers, and stakeholders.
• Contribute to process improvements and business transformation initiatives.
• Develop your skills and create opportunities for future career progression.
• This role would suit someone looking for more than just an administration position; it's an opportunity to become a valued member of a growing team and make a real impact on how IT services are delivered across the business.

Benefits

You will receive a competitive salary (and a discretionary bonus), flexible working and excellent benefits including 27 days holiday allowance (before bank holidays), 3 days’ paid volunteering leave, comprehensive private healthcare, enhanced pension plan, life assurance, optional participation in a Share Ownership Plan, free onsite parking, flexible benefits, and access to a personal discounts’ portal. We also offer a range of additional support and benefits through our Everyone is Included Group Inclusion Plan, detailed below.

Everyone is Included at Spirax Group

We are passionate about creating inclusive and equitable working cultures where everyone can be themselves and achieve their full potential. For us, that means supportive teams and strong relationships where everyone’s contribution is valued - across social and cultural backgrounds, ethnicities, ages, genders, gender identities, abilities, neurodiversity, sexual orientation, religious beliefs, and everything else that makes us human and unique.

We want everyone to be able to make their difference here, so we will always consider requests for flexible working.

We know that everyone needs some extra help from time to time too, so we have introduced a range of additional benefits through our Group Inclusion Commitments. These include gender-neutral parental leave, 15 days of extra paid caregiver leave, paid time off and support for anyone experiencing pregnancy loss or domestic abuse, menopause-friendly workplace principles and more. Learn more at www.spiraxgroup.com/en/life-at-spirax/our-inclusive-group/our-inclusion-commitments.

We are also a Disability Confident Committed Employer. If you would like to apply using this scheme, please select this option in our application form or notify our recruitment partners.

Spirax Group is a FTSE100 and FTSE4Good multi-national industrial engineering Group with expertise in the control and management of steam, electric thermal solutions, peristaltic pumping and associated fluid technologies.

Our Purpose is to create sustainable value for all our stakeholders as we engineer a more efficient, safer and sustainable world. Our technologies play an essential role in critical industrial processes and industrial equipment across industries as diverse as Food & Beverage, Pharmaceutical & Biotechnology, Power Generation, Semiconductors and Healthcare. With customers in 165 countries, we provide the solutions that sit behind the production of many items used in daily life, from baked beans to mobile phones!

Our Purpose, supported by our inclusive culture and Values, unites us, guides our decisions and inspires us everywhere that we operate. We support our colleagues to make their difference for each other as well as customers, communities, suppliers, our planet and shareholders by creating a truly equitable working environment where everyone feels included.