Office Operations & Purchasing Specialist

NHS Professionals Limited; Hemel Hempstead; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

27 days annual leave

Pension up to 10%

Life Assurance

Group Income Protection

Wellbeing Programme

Employee Assistance Programme

Employee Discounts

Job summary

NHS Professionals based in Hemel Hempstead is seeking a Purchasing and Facilities Administrator to join our friendly team. You will manage purchasing tasks, support invoices, and provide first-class service to internal and external stakeholders while ensuring efficient administration of daily operations.

The role is office-based four days a week with one day remote. You should have strong IT skills, including Excel, and be comfortable liaising across levels within a large organisation.

Qualifications

• Good IT skills, including Microsoft Excel.
• Excellent communication skills, both written and verbal
• Strong numerical and problem-solving skills.
• Ability to build positive working relationships with people at all levels.
• Experience using Microsoft Dynamics 365 is desirable but not essential.
• Experience working in a service desk environment is desirable but not essential.
• Willingness to travel within the UK when required.

Responsibilities

• Raising purchase orders and maintaining accurate purchasing records in line with company processes.
• Supporting invoice processing and resolving supplier queries to ensure timely and accurate payments.
• Coordinating business purchases and services, including stationery, equipment, travel bookings, couriers, and uniforms.
• Providing day to day facilities support and acting as the first point of contact for office related requests.
• Helping maintain a safe, compliant, and efficient working environment across office locations.
• Managing office operations, including visitors, contractors, supplies, mail, and meeting room arrangements.

Skills

Microsoft Excel

Excellent communication

Numerical skills

Relationship building

Tools

Microsoft Dynamics 365

Job description

NHS Professionals based in Hemel Hempstead is seeking a Purchasing and Facilities Administrator to join our friendly team. You will manage purchasing tasks, support invoices, and provide first-class service to internal and external stakeholders while ensuring efficient administration of daily operations.

The role is office-based four days a week with one day remote. You should have strong IT skills, including Excel, and be comfortable liaising across levels within a large organisation.