Purchasing Coordinator

Bespoke Careers; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading hospitality brand seeks a Purchasing Coordinator to manage invoicing, logistics, and purchasing for high-impact interior design projects. This non-design role focuses on operations and coordination within a dynamic, collaborative environment, offering hybrid working and a family-friendly culture.

Benefits

Health insurance

28 days leave

Flexible working hours

Family/child friendly culture

Qualifications

• Minimum 3 years’ experience in administration, purchasing, or finance.
• Strong Excel and Microsoft Office skills.
• Detail-oriented with strong communication and negotiation skills.

Responsibilities

• Manage FF&E purchase orders and invoices.
• Liaise with suppliers and finance teams across regions.
• Organise international shipping and compliance.

Skills

Excel

Microsoft Office

Procurement knowledge

Logistics processes

Organisational skills

Problem-solving

Communication skills

Negotiation skills

Tools

Google Workspace

Job description

This range is provided by Bespoke Careers. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

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Overview

A dynamic opportunity has arisen to join a creative in-house design team at the heart of a globally expanding hospitality brand. We are looking for a Purchasing Coordinator to manage invoicing, logistics, and purchasing for high-impact interior design projects across the UK, EU, US, and beyond. Working within a collaborative and fast-paced environment, you'll play a key administrative role in delivering beautifully crafted spaces for one of the most exciting restaurant groups in the world. This is a non-design role focused 100% on operations and coordination.

Key Responsibilities

• Raise and manage FF&E purchase orders and invoices
• Liaise with suppliers, designers, and finance teams across multiple regions
• Maintain and update FF&E schedules and inventory records
• Organise international shipping, including documentation and import/export compliance
• Reconcile FF&E spending and assist with financial reporting
• File and manage product certification documents (e.g., CE, FR)
• Support logistics for restaurant upgrades and embellishments
• Manage UK studio supplies and assist with designer IT setups
• Maintain the UK storage facility, ensuring inventory is tracked and organised

Skills and Experience

• Minimum 3 years’ experience in administration, purchasing, or finance
• Strong Excel and Microsoft Office skills; experience with Google Workspace
• Knowledge of procurement and logistics processes
• Excellent organisational and problem-solving abilities
• Detail-oriented, with strong communication and negotiation skills
• Able to work under pressure, meet deadlines, and manage multiple priorities
• Hybrid working and flexible working hours
• Family/child friendly culture
• Health insurance
• 28 days leave

Additional Information

Seniority level: Associate

Employment type: Full-time

Job function: Administrative, Finance, and Purchasing

Industries: Architecture and Planning, Interior Design

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