Purchasing Coordinator

Bespoke Careers; Greater London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading hospitality brand is seeking a Purchasing Coordinator to manage logistics and purchasing for high-impact interior design projects. This role is vital in coordinating operations across multiple regions, ensuring smooth procurement processes, and maintaining inventory records. Ideal candidates will have strong administrative skills, experience in purchasing, and the ability to work in a fast-paced environment.

Benefits

Hybrid working and flexible working hours

Family/child friendly culture

Health insurance

28 days leave

Qualifications

• Minimum 3 years’ experience in administration, purchasing, or finance.
• Strong Excel and Microsoft Office skills.
• Knowledge of procurement and logistics processes.

Responsibilities

• Manage FF&E purchase orders and invoices.
• Liaise with suppliers and finance teams.
• Organise international shipping and compliance.

Skills

Organisational skills

Problem-solving abilities

Communication skills

Negotiation skills

Attention to detail

Tools

Excel

Microsoft Office

Google Workspace

Adobe InDesign

Job description

A dynamic opportunity has arisen to join a creative in-house design team at the heart of a globally expanding hospitality brand. We are looking for aPurchasing Coordinator to manage invoicing, logistics, and purchasing for high-impact interior design projects across the UK, EU, US, and beyond. Working within a collaborative and fast-paced environment, you'll play a key administrative role in delivering beautifully crafted spaces for one of the most exciting restaurant groups in the world. This is a non-design role focused 100% on operations and coordination.

Key Responsibilities

• Raise and manage FF&E purchase orders and invoices
• Liaise with suppliers, designers, and finance teams across multiple regions
• Maintain and update FF&E schedules and inventory records
• Organise international shipping, including documentation and import/export compliance
• Reconcile FF&E spending and assist with financial reporting
• File and manage product certification documents (e.g., CE, FR)
• Support logistics for restaurant upgrades and embellishments
• Manage UK studio supplies and assist with designer IT setups
• Maintain the UK storage facility, ensuring inventory is tracked and organised

Skills and Experience

• Minimum 3 years’ experience in administration, purchasing, or finance
• Strong Excel and Microsoft Office skills; experience with Google Workspace
• Basic Adobe InDesign skills (desirable)
• Knowledge of procurement and logistics processes
• Excellent organisational and problem-solving abilities
• Detail-oriented, with strong communication and negotiation skills
• Able to work under pressure, meet deadlines, and manage multiple priorities

Benefits

• Hybrid working and flexible working hours
• Family/child friendly culture
• Health insurance
• 28 days leave