Purchasing Coordinator

Insignis; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the hospitality sector is seeking a highly organized and detail-oriented Purchasing Coordinator to manage invoicing, purchasing, and logistics across various international projects. This administrative role focuses on supporting procurement operations from ordering to shipping and document compliance. Candidates should have at least three years of related experience, advanced Excel skills, and the ability to work collaboratively in a fast-paced environment.

Qualifications

• 3+ years experience in administration, purchasing, or finance.
• Advanced proficiency in Excel and Microsoft Office.
• Basic Adobe InDesign skills preferred.

Responsibilities

• Raise and manage purchase orders across multiple international projects.
• Coordinate global shipping and delivery logistics.
• Maintain and manage inventory of the UK storage facility.

Skills

Organizational skills

Attention to detail

Communication skills

Analytical mindset

Problem-solving

Multitasking

Tools

Excel

Microsoft Office

Google Docs

Adobe InDesign

Job description

Purchasing Coordinator

Location: Soho, London (with occasional travel to restaurants)
Start Date: June/July

Overview:
We are seeking a highly organized and detail-oriented Purchasing Coordinator to join a dynamic team managing invoicing, purchasing, and logistics for hospitality projects across the UK, EU, US, and UAE. This is a fast-paced administrative role focused on supporting procurement operations from ordering to global shipping and spend reconciliation.

Key Responsibilities:

Purchasing & Invoicing

• Raise and manage purchase orders across multiple international projects

• Liaise with suppliers, internal teams, and finance to ensure accurate invoicing and payment

• Maintain up-to-date FF&E schedules and cost trackers

• Monitor and report FF&E spending to project leads

• Reconcile project expenditures with finance team

Logistics & Documentation

• Coordinate global shipping and delivery logistics

• Prepare import/export documentation and oversee customs procedures

• Record and archive FF&E certifications and compliance documents (CE, FR, etc.)

Office & Storage Support

• Procure office supplies and assist with IT setup for new team members

• Maintain and manage inventory of the UK storage facility

Additional Support

• Assist with small-scale procurement for existing restaurant enhancement needs

Requirements:

• 3+ years experience in administration, purchasing, or finance

• Advanced proficiency in Excel and Microsoft Office; experience with Google Docs

• Basic Adobe InDesign skills (a plus)

• Strong attention to detail and analytical mindset

• Excellent organizational and communication skills

• Able to multitask, manage deadlines, and solve problems independently

• Experience in logistics and procurement processes preferred

• Collaborative, professional, and committed to long-term growth

Note: This is an administrative role and does not involve design work.

Apply today