Purchasing Coordinator - Invoicing and Logistics

HARRISON PURSEY MEDIA SPECIALISTS; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A fast-expanding restaurant group seeks a Purchasing Coordinator to manage invoicing and logistics across iconic projects globally. Ideal for candidates with 3+ years in purchasing or finance, this administrative role involves significant detail orientation and collaboration within a friendly team.

Qualifications

• 3+ years of experience in Purchasing, Finance, or Admin in the Interior or Design sector;
• Proficient in procurement and logistics processes.
• Detail-driven with strong analytical thinking.

Responsibilities

• Manage purchase orders and invoicing, liaise with suppliers, designers, and finance team.
• Organise global shipping and logistics including necessary documentation.
• Maintain inventory of studio office supplies.

Skills

High proficiency in Excel

Microsoft Office

Google Documents

Basic Adobe Photoshop

InDesign

Job description

Purchasing Coordinator - Invoicing and Logistics

Employer HARRISON PURSEY MEDIA SPECIALISTS Location London (Central), London (Greater) Salary £30,000 - £40,000 per annum + opportunity to travel Closing date 14 Jun 2025

This fast expanding, successful and super-cool restaurant group are looking for an FF&E Purchasing Coordinator to join their busy team and manage all the Invoicing and Logistics across projects throughout the EU, UK, Middle East and US. This is an opportunity to work on iconic and bespoke projects with involvement from concept through to completion and an exciting time to be part of the success of the company.

Experience :

3+ years of experience in either Purchasing, Finance or Admin in the Interiors or Design sector. Please note, this is a purely administrative role and not a designer or creative role.

Responsibilities :

Ordering - Invoicing - Logistics

• Raising and managing purchase orders and invoicing, liaising with Suppliers, Designers and the Finance team
• Accurately and maintaining all FF&E schedules on a daily basis
• Reporting FF&E spend to Associate
• Organise all global shipping and logistics to include the creation of all documents and import /export procedures
• Reconciling all project spends with the finance team
• Saving and recording all FF&E certification including any relevant CE or FR documents
• Assisting in any existing restaurants' embellishment requirements where needed
• Purchasing UK studio office supplies, helping with IT set ups for new designers joining the team
• Maintaining the Studio office and UK storage facility, keeping it tidy and recording/updating the inventory.

Skills :

High proficiency in Excel, Microsoft Office and Google Documents. Basic Adobe Photoshop & InDesign desirable.

Abilities :

- Good knowledge of procurement and logistics process

- Work well under pressure and to deadlines

- Detail driven and strong analytical thinking

- Pragmatic with good problem-solving skills

- Level headed with a professional attitude

- Excellent communication and negotiation skills

- Good initiative as well as an ability to follow instructions

This is a very busy role which will suit somebody who is hard working, diligent, accurate and good with numbers and people! You will be working as part of a friendly and collaborative team within a unique and exciting company where your input will be valued and welcome.

Location: Soho, London + travelling to their restaurants required

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