Purchasing Assistant - early Friday finish

Office Angels; Leicester; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Free parking

Career development opportunities

Flexible working hours

Yearly salary reviews

Regular performance reviews

Holiday benefits

Job summary

Office Angels is seeking a detail-oriented Purchasing Assistant to support procurement activities in Leicester (LE2) with parking. The role offers flexible hours and a full-time contract, structured around PO management, supplier liaison, and inventory control.

Key duties include negotiating terms, maintaining records, monitoring costs, and collaborating with logistics and finance to ensure smooth procurement operations. A strong eye for detail and excellent communication are essential.

Qualifications

• Proven experience in a similar role.
• Strong organisational and multitasking skills.
• Excellent communication and negotiation abilities.
• Proficient in using purchasing software and Microsoft Office applications.
• Knowledge of procurement processes and best practices.
• Detail-oriented and able to work in a fast-paced environment.

Responsibilities

• Purchase Order Management: Create, review, and process purchase orders accurately and in a timely manner.
• Supplier Communication: Liaise with suppliers to confirm order details, negotiate terms, and address discrepancies.
• Inventory Control: Monitor and maintain appropriate inventory levels to meet organisational needs.
• Vendor Relationship: Cultivate positive relationships with vendors to ensure timely deliveries and resolve issues.
• Documentation: Maintain organised records of purchase orders, contracts, and supplier agreements.
• Price Negotiation: Assist in negotiating prices and terms with suppliers to secure advantageous agreements.
• Cost Tracking: Monitor and report on purchasing costs, ensuring adherence to budgetary constraints.
• Collaboration: Work closely with logistics and finance to ensure a seamless procurement process.
• Problem Resolution: Address and resolve issues related to orders, deliveries, or quality concerns.
• Process Improvement: Identify opportunities for process improvement and efficiency within purchasing.

Skills

Purchase orders

Supplier liaison

Inventory control

Negotiation

MS Office

Tools

Procurement software

Job description

Purchasing Assistant

Location: Leicester - LE2 - with parking

Working Hours: Flexible (9am - 5.30pm or 8am - 4.30pm) with an early Friday finish

Job Type: Full-time

We are currently seeking a detail-oriented and proactive Purchasing Assistant to join our team. The Purchasing Assistant will play a vital role in supporting the procurement process by managing purchase orders, coordinating with suppliers, and ensuring the efficient flow of goods and services. The ideal candidate should possess strong organisational skills, effective communication abilities, and a keen eye for detail.

Key Responsibilities as the Purchasing Assistant

1. Purchase Order Management: Create, review, and process purchase orders accurately and in a timely manner.
2. Supplier Communication: Liaise with suppliers to confirm order details, negotiate terms, and address any discrepancies.
3. Inventory Control: Monitor and maintain appropriate inventory levels to meet organisational needs.
4. Vendor Relationship: Cultivate positive relationships with vendors to ensure timely deliveries and resolve any issues that may arise.
5. Documentation: Maintain organised and up-to-date records of purchase orders, contracts, and supplier agreements.
6. Price Negotiation: Assist in negotiating prices and terms with suppliers to secure advantageous agreements.
7. Cost Tracking: Monitor and report on purchasing costs, ensuring adherence to budgetary constraints.
8. Collaboration: Work closely with other departments, including logistics and finance, to ensure a seamless procurement process.
9. Problem Resolution: Address and resolve any issues related to orders, deliveries, or quality concerns.
10. Process Improvement: Identify opportunities for process improvement and efficiency within the purchasing function.

Qualifications and Skills

• Proven experience in a similar role.
• Strong organisational and multitasking skills.
• Excellent communication and negotiation abilities.
• Proficient in using purchasing software and Microsoft Office applications.
• Knowledge of procurement processes and best practices.
• Detail-oriented and able to work in a fast-paced environment.

Benefits once successful as the Purchasing Assistant

• Free parking
• Career development opportunities
• Flexible working hours
• Yearly salary reviews
• Regular performance reviews
• Holiday benefits