Purchasing Assistant

The Construction Index Ltd; London; On-site; GBP 30,000 - 35,000; Full time

Job summary

An established art consultancy in London is seeking a Purchasing Assistant for a 9-month contract. This role involves managing purchasing tasks, liaising with suppliers, and ensuring timely payments for bespoke design items. The ideal candidate will possess strong organizational skills and a keen eye for detail, thriving in a fast-paced environment. With a commitment to excellence, this opportunity allows you to contribute to exciting art projects while enjoying benefits like lunch provision and a pension scheme. Join a dynamic team and make a meaningful impact in the creative sector!

Benefits

Lunch provided

Pension

20 holidays + BH + Christmas closure

Qualifications

• Experience in purchasing bespoke design items.
• High standard of numeracy and strong communication skills.

Responsibilities

• Assisting with purchasing and paying suppliers.
• Preparing detailed order specifications for commissioned artworks.
• Liaising with suppliers to ensure timely payments.

Skills

Purchasing large volumes

Numeracy skills

Communication skills

Problem-solving skills

MS Office (Excel)

Google Workspace

Adobe Suite knowledge

Tools

MS Office

Google Workspace

Adobe Suite

Job description

• Salary: £30000 - £35000 per annum
• Type: Contract
• Region: UK - London
• Town/City: London
• Posted: 30/04/2025
• Reference: 15235_1746041112
  
  

Job Description

A Purchasing Assistant Job is now available with an established art consultancy in London! The ideal candidate will have excellent time management skills and experience purchasing large volumes of luxury items. This is a fixed term contract for 9 months, paying up to £35,000 pro rata.

This successful art consultancy has over three decades of experience working with artists, interior designers, architects, galleries, printers, and framers to create outstanding art collections for luxury hospitality and residential projects.

Due to an upcoming busy period of work, the are looking for a Purchasing Assistant to join their team on a 9-month fixed-term contract basis. The ideal candidate will have strong organisational skills, a keen eye for detail and must be comfortable juggling multiple tasks while working as part of a small team.

Role & Responsibilities

• Assisting with purchasing, including paying suppliers, sending invoices to accounts and following up on payments
• Raising ad-hoc purchase orders and compiling documents such as terms and conditions, license agreements and order specifications
• Preparing detailed order specifications for large quantities of commissioned paintings, prints, frames and sculptures
• Supporting in financial reporting and filing, including monthly credit card reconciliations
• Liaising with framers, artists, galleries and other suppliers to ensure all purchase documents are correct and invoices are paid on time
• Overseeing the purchasing and replenishment of printing supplies
• Providing ad-hoc office purchasing support to the internal team.
  
  

Required Skills & Experience

• Proven experience in purchasing large volumes of bespoke design items
• Ability to demonstrate a high standard of numeracy
• Experience in the fine art/creative sector highly beneficial
• Approachable and personable with strong communication skills
• Outstanding problem-solving skills
• Knowledge of artwork production processes would be advantageous
• MS Office (Excel required to a minimum intermediate standard)
• Mac fluent with good knowledge of Google Workspace, Microsoft Teams and online communication and file sharing
• Knowledge of Adobe Suite beneficial but not essential.
  
  

What You Get Back

• Salary: £30,000 - £35,000
• Lunch provided
• Pension
• Holidays: 20 + BH + Christmas closure (extra days discretionary).
  
  

Apply

If you meet the criteria above, send us your CV and portfolio. We receive a large number of applications so if you do not hear back within 7 days consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies.

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Referral

Did you know we run a referral scheme? We pay a £1000 referral bonus if you introduce us to anyone who we then successfully place in a new job role. Just send us their information and we'll do the rest. Terms: A candidate is deemed to have been successfully placed once they have started a new job as a result of an introduction made by Hunter Dunning and when they've successfully completed the probation period.

Purchasing Assistant Job in West London - Your Property Recruitment Specialists (Recruiter: Gaby Montero Job Ref: 15235)

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