Purchasing Assistant

The Construction Index Ltd; London; On-site; GBP 30,000 - 35,000; Full time

Job summary

An exciting opportunity awaits as a Purchasing Assistant at a renowned art consultancy in London. This role involves managing the procurement of luxury items, ensuring all purchase documents are accurate, and liaising with various stakeholders in the creative sector. With a fixed-term contract of 9 months, you will enjoy a competitive salary up to £35,000 pro rata, along with benefits such as lunch provision, pension, and generous holidays. Join a team with over three decades of experience in creating outstanding art collections for luxury projects and contribute to a vibrant and creative environment.

Benefits

Lunch provided

Pension

20 days holidays + Bank Holidays

Christmas closure (additional days discretionary)

Qualifications

• Experience in purchasing bespoke design items is essential.
• Strong communication and problem-solving skills are required.

Responsibilities

• Assist with purchasing and supplier payments.
• Prepare detailed order specifications for commissioned artworks.
• Liaise with suppliers to ensure timely payments.

Skills

Purchasing large volumes

Numeracy

Communication skills

Problem-solving

MS Office (Excel)

Mac fluency

Google Workspace

Adobe Suite knowledge

Job description

Join to apply for the Purchasing Assistant role at The Construction Index Ltd.

Job Description

An exciting opportunity for a Purchasing Assistant with an established art consultancy in London! The ideal candidate will have excellent time management skills and experience purchasing large volumes of luxury items. This is a fixed-term contract for 9 months, with a salary up to £35,000 pro rata.

This successful art consultancy has over three decades of experience working with artists, interior designers, architects, galleries, printers, and framers to create outstanding art collections for luxury hospitality and residential projects.

• Salary: £30,000 - £35,000 per annum
• Type: Contract
• Region: UK - London
• Town/City: London
• Posted: 30/04/2025
• Reference: 15235_1746041112

Role & Responsibilities

• Assisting with purchasing, including paying suppliers, sending invoices to accounts, and following up on payments.
• Raising ad-hoc purchase orders and compiling documents such as terms and conditions, license agreements, and order specifications.
• Preparing detailed order specifications for large quantities of commissioned paintings, prints, frames, and sculptures.
• Supporting in financial reporting and filing, including monthly credit card reconciliations.
• Liaising with framers, artists, galleries, and other suppliers to ensure all purchase documents are correct and invoices are paid on time.
• Overseeing the purchasing and replenishment of printing supplies.
• Providing ad-hoc office purchasing support to the internal team.

Required Skills & Experience

• Proven experience in purchasing large volumes of bespoke design items.
• Ability to demonstrate a high standard of numeracy.
• Experience in the fine art/creative sector is highly beneficial.
• Approachable and personable with strong communication skills.
• Outstanding problem-solving skills.
• Knowledge of artwork production processes is advantageous.
• MS Office (Excel required to a minimum intermediate standard).
• Mac fluent with good knowledge of Google Workspace, Microsoft Teams, and online communication and file sharing.
• Knowledge of Adobe Suite is beneficial but not essential.

What You Get

• Salary: £30,000 - £35,000
• Lunch provided
• Pension
• Holidays: 20 days + Bank Holidays + Christmas closure (additional days discretionary)

Application Process

If you meet the criteria above, send us your CV and portfolio. Due to high application volume, if you do not hear back within 7 days, consider your application unsuccessful. We will keep your details on file for future opportunities.

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Referral Scheme

We offer a £1000 referral bonus for successfully placing candidates introduced by you. Send us their details, and we will handle the rest. Terms apply.