Purchasing Administrator

Confidential; Redhill; On-site; GBP 25,000 - 31,000; Part time

Job summary

Confidential in Redhill is seeking a Purchasing Administrator to support the Purchasing Team Leader in sourcing materials, components and services for manufacturing and dispatch to customers.

You will handle purchase orders, supplier invoices, ERP/MRP data entry, and coordinate with Production, Stores, Goods In, Logistics and Finance to ensure on-time deliveries and accurate processing. The role requires attention to detail and strong communication with suppliers and internal teams.

Qualifications

• Experience in procurement, purchasing or supply chain administration.
• Experience in manufacturing or engineering environment is advantageous.
• Good understanding of purchase orders, supplier management and purchasing processes.
• Experience using ERP systems, ideally SAP.
• Proficient with Microsoft Office (Excel, Outlook, Word).
• Strong organisational skills and ability to manage multiple priorities.
• Excellent communication with suppliers and internal stakeholders.

Responsibilities

• Assist with planning and organising purchase of materials and outside sub-contract work.
• Create Purchase Orders and reconcile with supplier invoices.
• Process supplier invoices and input onto ERP system.
• Resolve supplier and payment queries.
• Enter information onto ERP system and support MR P system.
• Create works orders and assist with material purchasing requirements.
• Expedite purchase orders and log delivery information.
• Report progress on orders and deliveries to Supply Chain Manager.
• Collaborate with Production, Stores, Goods In, Logistics and Finance to ensure on-time deliveries.

Skills

Procurement

Supply Chain

ERP SAP

Microsoft Excel

Organisational skills

Supplier relations

Communication

Education

A-levels / BTEC in Business or related

Tools

SAP ERP

Job description

Purchasing Administrator

Redhill

28k

6 month contract

Purchasing Administrator urgently required to work for a leading Engineering and manufacturing organisation based in Redhill. We are looking for an experienced Purchasing Administrator to support the Purchasing Team Leader in the purchasing of all product components, complete assemblies and spare parts to enable the range of products to be manufactured and/or supplied to customers.

We require an organised and detail-oriented administrator to join a busy procurement and supply chain department, supporting the purchasing of materials, components and services. You will be working closely with suppliers and departments, including Production, Stores, Goods In, Logistics and Finance to ensure purchase orders are processed accurately, deliveries are received on time and any supplier or invoice queries are resolved efficiently.

Key Tasks

• Assist the Purchasing Team Leader with the overall planning and organising of the purchase of materials and outside sub-contract work.
• Create Purchase Orders and reconcile with supplier invoices
• Processing supplier invoices and entering onto ERP system
• Resolution of supplier queries and any associated payment queries
• Enter information onto the ERP system and facilitate the smooth running of the MRP system.
• Create works orders and assist the Purchasing Team Leader with requirements for material purchases.
• Expedite all purchase orders and log delivery information.

You will also be a key part of the team to Report and liaise with Supply Chain Manager regarding

• Work schedule (projects / orders / priorities)
• Progress on orders with expected delivery dates
• Material shortages effecting due dates of deliveries
• Due dates for deliveries of finished product
• Specific technical issues with each project/product
• Quality issues relating to supplier performance

The successful candidate will ideally have previous experience in a purchasing, procurement or supply chain administration role, preferably within a manufacturing or engineering environment.

Skills and Experience

• Previous experience in a Procurement, Purchasing or Supply Chain Administration role.
• Experience working within a manufacturing, engineering or industrial environment would be advantageous.
• Good understanding of purchase orders, supplier management and purchasing processes.
• Experience using MRP or ERP systems, ideally SAP or similar.
• Confident using Microsoft Office, particularly Excel, Outlook and Word.
• Strong organisational skills with the ability to manage multiple tasks and competing priorities.
• Excellent communication and relationship-building skills when dealing with suppliers and internal stakeholders.
• High levels of accuracy and attention to detail.
• A proactive approach to problem-solving and resolving issues

Qualifications

• A-levels, BTEC or equivalent qualification in Business, Procurement, Purchasing or Supply Chain Management would be beneficial.
• Relevant procurement or supply chain qualifications would be advantageous but are not essential.