Purchasing / Procurement Administrator

Confidential; Redhill; On-site; GBP 26,000 - 34,000; Full time

Job summary

Proactive Global is seeking a Purchasing Administrator in Redhill to support procurement of materials and services for manufacturing operations. You will process purchase orders, liaise with suppliers and internal teams, and help resolve invoice queries with accuracy and timeliness.

Experience in purchasing, procurement or supply chain admin within manufacturing or engineering is preferred. This on-site role offers a busy, collaborative environment and opportunities to improve buying processes.

Qualifications

• Experience in a Procurement, Purchasing or Supply Chain Administration role.
• Manufacturing/engineering environment experience is advantageous.
• Good understanding of purchase orders, supplier management and purchasing processes.

Responsibilities

• Raise, process, monitor and expedite purchase orders in line with procedures.
• Maintain relationships with suppliers; communicate order confirmations and delivery schedules.
• Chase outstanding orders to minimise disruption to production schedules.
• Support Goods In to resolve delivery discrepancies and booking issues.
• Assist with inventory monitoring to meet production requirements.
• Process internal purchase requisitions and convert to POs where appropriate.
• Liaise with Accounts Payable to resolve invoice discrepancies and pricing queries.
• Collaborate with Production, Engineering, Stores, Logistics and Finance.
• Monitor supplier performance and escalate issues as needed.
• Maintain accurate purchasing records and update ERP/MRP systems.
• Identify opportunities to improve purchasing processes and reduce costs.

Skills

Procurement administration

Supply chain administration

Organisational skills

Communication

Problem solving

Independent work

Team collaboration

Education

A-levels or equivalent in Business/Procurement

Procurement/Supply Chain qualification (advantage)

Tools

SAP

ERP/MRP systems

Microsoft Excel

Outlook

Word

Job description

Purchasing Administrator Required Redhill - Immediate Start Available

This is an excellent opportunity for an organised and detail-oriented individual to join a busy procurement and supply chain department, supporting the purchasing of materials, components and services required for ongoing manufacturing operations.

Working closely with suppliers and internal departments, including Production, Stores, Goods In, Logistics and Finance, you will help ensure purchase orders are processed accurately, deliveries are received on time and any supplier or invoice queries are resolved efficiently.

The successful candidate will ideally have previous experience in a purchasing, procurement or supply chain administration role, preferably within a manufacturing or engineering environment.

Key Responsibilities

• Purchase Order Management: Raise, process, monitor and expedite purchase orders, ensuring orders are placed accurately and in line with company procedures.
• Supplier Liaison: Maintain effective working relationships with suppliers, communicating regularly regarding order confirmations, delivery schedules, outstanding orders and any discrepancies.
• Order Expediting: Proactively chase outstanding purchase orders and delayed deliveries to minimise disruption to production schedules.
• Goods In Support: Work closely with the Goods In team to investigate delivery discrepancies, missing documentation and any issues preventing purchase orders from being booked onto the system.
• Inventory Control: Assist with monitoring stock levels and material availability, helping to ensure sufficient components and materials are available to meet production requirements.
• Purchase Requisitions: Assist with processing purchase requisitions raised by internal departments, ensuring requests are reviewed and converted into purchase orders where appropriate.
• Invoice Queries: Liaise with suppliers and the Accounts Payable team to investigate and resolve invoice discrepancies, pricing queries and outstanding payment issues.
• Internal Communication: Work collaboratively with Production, Engineering, Stores, Logistics and Finance to ensure procurement activities run smoothly.
• Supplier Performance: Help monitor supplier delivery performance, identify recurring issues and elevate concerns where necessary.
• Reporting and Administration: Maintain accurate purchasing records, update ERP/MRP systems and ensure all relevant procurement documentation is kept up to date.
• Continuous Improvement: Identify opportunities to improve purchasing processes, reduce costs and increase efficiency across the supply chain function.

Skills and Experience

• Previous experience in a Procurement, Purchasing or Supply Chain Administration role.
• Experience working within a manufacturing, engineering or industrial environment would be advantageous.
• Good understanding of purchase orders, supplier management and purchasing processes.
• Experience using MRP or ERP systems, ideally SAP or similar.
• Confident using Microsoft Office, particularly Excel, Outlook and Word.
• Strong organisational skills with the ability to manage multiple tasks and competing priorities.
• Excellent communication and relationship-building skills when dealing with suppliers and internal stakeholders.
• High levels of accuracy and attention to detail.
• A proactive approach to problem-solving and resolving supplier or delivery issues.
• Ability to work independently as well as part of a wider team.

Qualifications

• A-levels, BTEC or equivalent qualification in Business, Procurement, Purchasing or Supply Chain Management would be beneficial.
• Relevant procurement or supply chain qualifications would be advantageous but are not essential.

Proactive Global is committed to equality in the workplace and is an equal opportunity employer. Proactive Global is acting as an Employment Business in relation to this vacancy.