Purchasing / Procurement Administrator

Proactive Global; Redhill; On-site; GBP 23,000 - 28,000; Full time

Job summary

Proactive Global in Redhill is seeking a Purchasing Administrator to join the busy procurement and supply chain team. You will support purchasing of materials, components and services for manufacturing operations, raise and monitor purchase orders, liaise with suppliers and internal departments, and ensure on-time deliveries.

The role requires organised, detail-oriented candidates with experience in procurement or supply chain administration, ideally in manufacturing or engineering, and

Qualifications

• Experience in a Procurement, Purchasing or Supply Chain Administration role.
• Manufacturing/engineering environment experience is advantageous.
• Strong understanding of purchase orders, supplier management and purchasing processes.
• Experience using ERP/MRP systems, ideally SAP or similar.
• Proficient with MS Office (Excel, Outlook, Word).
• High accuracy and attention to detail; proactive problem solving.

Responsibilities

• Raise, process, monitor and expedite purchase orders, ensuring accuracy and adherence to procedures.
• Maintain relationships with suppliers and communicate on order confirmations, deliveries and discrepancies.
• Proactively chase outstanding orders and delays to avoid production disruption.
• Support Goods In against delivery discrepancies and missing documentation.
• Assist with inventory monitoring and material availability to meet production needs.
• Process purchase requisitions and convert them into purchase orders where appropriate.
• Liaise with Accounts Payable to resolve invoice discrepancies and pricing issues.
• Collaborate with Production, Engineering, Stores, Logistics and Finance for smooth procurement.
• Identify opportunities to improve purchasing processes and reduce costs.

Skills

Attention to detail

Organisation

Communication skills

Multitasking

Team collaboration

Education

A-levels / BTEC or equivalent in Business or Procurement

Tools

SAP

Microsoft Excel

Job description

Purchasing Administrator Required Redhill - Immediate Start Available

This is an excellent opportunity for an organised and detail-oriented individual to join a busy procurement and supply chain department, supporting the purchasing of materials, components and services required for ongoing manufacturing operations.

Working closely with suppliers and internal departments, including Production, Stores, Goods In, Logistics and Finance, you will help ensure purchase orders are processed accurately, deliveries are received on time and any supplier or invoice queries are resolved efficiently.

The successful candidate will ideally have previous experience in a purchasing, procurement or supply chain administration role, preferably within a manufacturing or engineering environment.

Key Responsibilities

• Purchase Order Management: Raise, process, monitor and expedite purchase orders, ensuring orders are placed accurately and in line with company procedures.
• Supplier Liaison: Maintain effective working relationships with suppliers, communicating regularly regarding order confirmations, delivery schedules, outstanding orders and any discrepancies.
• Order Expediting: Proactively chase outstanding purchase orders and delayed deliveries to minimise disruption to production schedules.
• Goods In Support: Work closely with the Goods In team to investigate delivery discrepancies, missing documentation and any issues preventing purchase orders from being booked onto the system.
• Inventory Control: Assist with monitoring stock levels and material availability, helping to ensure sufficient components and materials are available to meet production requirements.
• Purchase Requisitions: Assist with processing purchase requisitions raised by internal departments, ensuring requests are reviewed and converted into purchase orders where appropriate.
• Invoice Queries: Liaise with suppliers and the Accounts Payable team to investigate and resolve invoice discrepancies, pricing queries and outstanding payment issues.
• Internal Communication: Work collaboratively with Production, Engineering, Stores, Logistics and Finance to ensure procurement activities run smoothly.
• Supplier Performance: Help monitor supplier delivery performance, identify recurring issues and escalat... (continue with full text from original) ...
• Reporting and Administration: Maintain accurate purchasing records, update ERP/MRP systems and ensure all relevant procurement documentation is kept up to date.
• Continuous Improvement: Identify opportunities to improve purchasing processes, reduce costs and increase efficiency across the supply chain function.

Skills and Experience

• Previous experience in a Procurement, Purchasing or Supply Chain Administration role.
• Experience working within a manufacturing, engineering or industrial environment would be advantageous.
• Good understanding of purchase orders, supplier management and purchasing processes.
• Experience using MRP or ERP systems, ideally SAP or similar.
• Confident using Microsoft Office, particularly Excel, Outlook and Word.
• Strong organisational skills with the ability to manage multiple tasks and competing priorities.
• Excellent communication and relationship-building skills when dealing with suppliers and internal stakeholders.
• High levels of accuracy and attention to detail.
• A proactive approach to problem-solving and resolving supplier or delivery issues.
• Ability to work independently as well as part of a wider team.

Qualifications

• A-levels, BTEC or equivalent qualification in Business, Procurement, Purchasing or Supply Chain Management would be beneficial.
• Relevant procurement or supply chain qualifications would be advantageous but are not essential.

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.