Purchasing Administrator

Steatite Limited; Redditch; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player seeks a detail-oriented Purchasing Administrator to support its dynamic purchasing function. In this role, you will provide essential administrative support, ensuring timely communication with suppliers and stakeholders. Your organizational skills will shine as you manage multiple tasks, from processing orders to maintaining accurate records in the Epicor system. Join a forward-thinking company committed to innovation and employee wellbeing, where your contributions will help drive success and efficiency in a fast-paced environment.

Qualifications

• Proven experience in an administration role is essential.
• Excellent communication skills are needed for multiple stakeholders.
• Experience in a purchasing department is preferred.

Responsibilities

• Provide professional administrative support to the purchasing function.
• Coordinate multiple tasks to ensure supplier standards are met.
• Update the Epicor system with accurate shipping information.

Skills

Attention to Detail

Organisational Skills

Time Management

Communication Skills

Multitasking

Microsoft Office Proficiency

Education

Relevant Administrative Experience

Tools

Epicor ERP System

Job description

This range is provided by Steatite Limited. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

About the Company

Whether it’s industrial embedded computing, custom lithium battery packs, secure communication systems, antennas, or imaging technology we design, manufacture and supply it. From the ocean floor to the edge of space, Steatite innovation is making sure that vital technology operates consistently, reliably, and above all safely, around the clock. Our products can be found gathering scientific insight in the cold and crushing depths at the ocean floor, transmitting high bandwidth data across hostile terrain, processing colossal amounts of traffic data, and enabling secure ticket sales on board a train. From the first day of your employment with us, you will be part of an organisation that cares for your safety and wellbeing and strives to make every day at work rewarding. If you would like to work for a forward-thinking progressive business that has a passion for growth, please read on!

About the Role

The Type of Person We Are Looking For Reporting to the Senior Buyer, you will provide first class, professional administrative support to the purchasing function and its internal and external stakeholders, ensuring that all parties are updated on a regular basis regarding the progression of purchase orders. The role will provide co-ordination of multiple tasks simultaneously to ensure that suppliers price, delivery timescales and quality standards are achieved. You will be used to working in a busy administrative environment, with excellent attention to detail and the ability to prioritise. You will work seamlessly in a team and have an outstanding "can-do" attitude. Does this sound like you? Then send us your application today!

Responsibilities

• Daily and forward order progressing.
• Collating and filing customs clearance paperwork for imports from outside of the UK.
• Raising containers within the ERP System to capture goods coming in and associated burden rates.
• Daily filing of delivery paperwork.
• Support the processing of pro-forma invoices.
• Supporting the processing of order confirmations.
• Updating the Epicor system to ensure that it reflects accurate information in real time.
• Communicate ETA’s to all relevant departments and key stakeholders as required.
• Updating Epicor with shipping information received from suppliers and checking accuracy of shipping documents.
• Working closely with Contract Administration with regards to material delays and ETAs.
• Liaising between purchasing, production, and the sales team to ensure regular and precise communication is maintained.
• Assisting with raising purchase orders for lower value maintenance, repair and operational requirements.
• Supporting the purchasing manager with project specific administration and data collection.
• Seeking ways in which processes within the department can be improved.
• Adherence to all GDPR policies and standards outlined by the company.
• Adherence to all health, safety, environmental & quality policies and standards outlined by the company.
• You will be required to be flexible in this role and must be prepared to perform other tasks and undertake additional duties in any area of the business as determined by the leadership team. These tasks may be outside your normal work area.

Required Skills

• An excellent level of attention to detail.
• Proven experience in an administration role.
• Highly organised.
• Excellent organisational and time management skills.
• Ability to multitask and prioritise.
• Excellent communication skills (verbal and written) needed to communicate to multiple stakeholders.
• Ability to initiate, plan and organise.
• Proficient in using all Microsoft office packages.

Preferred Skills

• Experience of working within a purchasing department.
• Experience using Epicor/ERP system is an advantage.
• Previous experience working within a manufacturing environment.

Pay range and compensation package

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Appliances, Electrical, and Electronics Manufacturing

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