Purchase Ledger Assistant

Future Prospects Group Ltd; East Midlands; On-site; GBP 23,000 - 30,000; Full time

Benefits offered by this job

Simplyhealth medical cash plan

Life assurance

Annual Bonus

Holidays 26 + 8 bank holidays

Company pension scheme

Professional development opportunities

On-site parking

Job summary

Future Prospects Group is recruiting a Purchase Ledger Assistant in Newark for a full-time, permanent role within the finance team. You will manage end-to-end purchase ledger duties, coordinate expenses, and gain exposure to month-end and payroll processes.

The role offers responsibility for high-volume invoice processing, three-way matching, supplier queries resolution, and weekly BACS payments, with opportunities for development in a structured finance environment.

Qualifications

• Experience in a purchase ledger, accounts payable, or finance assistant role.
• Ability to process up to 1,000 supplier invoices per month with accuracy.
• Hands-on reconciliation of supplier statements and corporate credit cards.
• Strong IT skills, especially Excel and ERP packages.
• Good communication to resolve supplier queries with internal teams and suppliers.
• Payroll exposure is advantageous.

Responsibilities

• Process up to 1,000 supplier invoices per month with accurate coding and timely ledger entry.
• Perform three-way matching of POs, goods receipts and invoices.
• Investigate invoice queries and pricing discrepancies with procurement.
• Reconcile supplier statements and clear outstanding items.
• Administer corporate credit cards and employee expenses.
• Prepare and process weekly BACS payments and ad-hoc supplier payments.
• Support Ledger Manager with month-end close reconciliations and audits.
• Provide admin support to payroll and cross-cover within finance.

Skills

High-volume invoice processing

Excel proficiency

ERP experience

Attention to detail

Payroll exposure

Tools

Excel

ERP systems

Job description

Purchase Ledger Assistant
Newark, Full Time, Permanent
Competitive salary

Future Prospects Group are delighted to be working with our client, a prominent leader in the civil and ground engineering industry, to recruit a skilled Purchase Ledger Assistant on a full-time, permanent basis.

This is an excellent opportunity to become an integral member of an established finance team in Newark, where you will manage end-to-end purchase ledger duties, coordinate expenses, and gain valuable exposure to month-end and payroll processes.

THE ROLE

Your responsibilities as a Purchase Ledger Assistant will include:

• Processing up to 1,000 supplier invoices per month, ensuring accurate nominal coding and timely ledger entry.
• Performing three-way matching across purchase orders, goods receipts, and incoming supplier invoices.
• Collaborating closely with the procurement department to investigate and resolve invoice queries and pricing discrepancies.
• Reconciling supplier statements on a routine basis and addressing any outstanding items efficiently.
• Administering corporate credit card and employee out-of-pocket expenses.
• Preparing and processing scheduled weekly BACS payment runs and authorised ad-hoc supplier payments.
• Supporting the Ledger Manager and wider finance team with month-end close reconciliations and audit documentation.
• Providing administrative assistance to payroll operations and cross-covering within the department when required.

THE CANDIDATE

The ideal Purchase Ledger Assistant will be able to demonstrate the following key skills and experience:

• Demonstrated experience in a purchase ledger, accounts payable, or finance assistant position.
• Proven ability to manage high-volume invoice processing with exceptional numerical accuracy and speed.
• Hands‑on experience conducting balance sheet, supplier statement, and corporate credit card reconciliations.
• Strong IT capability, particularly with Microsoft Excel and modern finance or ERP packages.
• Excellent interpersonal and communication skills to resolve queries effectively with internal teams and external suppliers.
• Previous exposure to expense management systems or payroll administration is highly desirable.

THE BENEFITS

The benefits included with this role are:

• Simplyhealth medical cash plan
• Life assurance
• Annual Bonus
• Holidays staring on 26 plus 8 bank hols increasing with service.
• Company pension scheme.
• Structured opportunities for professional development and finance career progression.
• On‑site parking at the Newark office.
• A supportive, inclusive, and collaborative working culture.

Thank you for your interest in this vacancy and good luck with your application.

If you have not heard from a member of the Future Prospects team within 7 days from your application, please assume that your application has not been successful on this occasion. Unfortunately, due to the high volume of applications we receive, we are unable to provide individual feedback