Purchase Ledger Manager

TN United Kingdom; Manchester; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Purchase Ledger Manager to lead a dedicated team in ensuring efficient processing of invoices and payments. In this dynamic role, you will oversee the management of the Purchase Ledger, ensuring accuracy and timely processing of around 1,000 invoices monthly. You will foster strong relationships with suppliers and encourage team development while implementing improvements through automation. This position offers an exciting opportunity to contribute to a growing company with a rich history in the restaurant industry, where your expertise will help streamline operations and enhance overall efficiency.

Qualifications

• Minimum of 3 years experience in purchase ledger management.
• Experience in managing a team and building relationships.

Responsibilities

• Manage a Purchase Ledger team ensuring deadlines are met consistently.
• Process payments and maintain accurate records of transactions.
• Improve processes and ensure efficiency using automation.

Skills

Team Management

Purchase Ledger Management

Invoice Processing

Supplier Relationship Management

Communication Skills

Excel

Proactive Work Approach

Education

3+ years in Purchase Ledger

Experience in Team Management

Tools

Microsoft Office

Excel

Job description

San Carlo are hiring a Purchase Ledger Manager!

Our story

The Distefano family, spanning two generations, started San Carlo over 30 years ago and seen it grow to twenty-five authentic Italian restaurants across the UK – from Covent Garden, Piccadilly and Knightsbridge in London to Bristol, Leicester, Liverpool Leeds, Cheshire and Manchester and with a growing number overseas – including Kuwait, Bangkok and Qatar and with new sites set to open in Miami.

Key Responsibilities:

• Manage the Purchase Ledger team of 2 assistants, ensuring deadlines are met consistently
• Ensure workload across the team is monitored and managed (circa 1k invoices processed monthly)
• Process weekly/monthly payments for suppliers, keeping to the company policy for payment timings
• Ensure all Purchase Ledger payments are correctly posted via the bank rec and allocated to the ledger accordingly
• Ensure the Purchase Ledger is kept tidy and accurate, with all payments allocated and all aged balances analysed on a regular basis
• Ensure all statement reconciliations are completed periodically and within deadlines
• Deal with supplier queries, ensuring a good relationship is kept with all suppliers
• Regular monitoring of invoices on hold and working with suppliers and internal teams to clear queries
• Using automation and imports to speed up and improve accuracy of manual invoice posting
• Improve processes within Purchase Ledger to ensure efficiency and accuracy, using automation where possible, including keeping up to date process notes across the department
• Completing all period end processes for purchase ledger within deadlines and analyse all aged balances across all purchase ledgers
• Constantly alert to potential fraudulent invoices/bank details
• Follow the correct procedure for checking and updating supplier bank details
• Ensure the rest of the team are aware of the company policy for changing supplier details
• Encourage development of the other members of the team to assist progression
• Assist with the recruitment process as and where required
• Liaise with employees from all levels of the business to gain appropriate authorisation/approval from the relevant person
• Using different internal systems to manage invoice approvals and invoice queries
• Managing the shared accounts inbox ensuring all emails are dealt with within the team
• Assist with audit queries and year end reconciliations
• Managing the digital filing of all invoices and VAT documents.

Required Qualifications & Experience:

• At least 3 years previous experience in purchase ledger
• Experience of managing a team
• Experience of invoice automation is desired but not essential
• Intermediate level in Excel
• Proficient in Microsoft Office, in particular Outlook
• Proactive approach to work
• Sound verbal and written communicator
• Ability to build sound relationships with others