Purchase Ledger Controller

Smile Together; Truro; Hybrid; GBP 26,000 - 28,000; Part time

Job summary

A community-focused dental organisation is looking for a part-time Purchase Ledger Controller to manage their accounts payable function. This role requires attention to detail, strong organisational skills, and experience in Xero software. Applicants should have an AAT qualification or proven experience in a related role. The position is based in Bodmin/Truro, for 15 hours a week, allowing for a flexible work schedule that can fit other commitments. Join a team dedicated to improving health and wellbeing in the community.

Benefits

Occupational pension scheme

27 days paid annual leave plus bank holidays

Extra paid day off for birthdays

Access to training and professional development program

Health and wellbeing support

Qualifications

• AAT qualified or proven experience in a purchase ledger/accounts payable role.
• Excellent attention to detail and organisational skills.
• Strong communication skills, both written and verbal.
• Ability to work independently and manage your own workload.

Responsibilities

• Manage the purchase ledger for the company.
• Process supplier invoices accurately and timely.
• Prepare and process weekly/monthly payment runs.
• Reconcile supplier statements and resolve discrepancies.

Skills

Attention to detail

Organisational skills

Communication skills

Experience in accounts payable

Proficiency in Microsoft Excel

Experience using Xero

Education

AAT qualification or proven experience in a purchase ledger/accounts payable role

Tools

Xero

Microsoft Excel

Job description

Were Hiring a Part-Time Purchase Ledger Controller

Location: Bodmin/Truro 2 days per week (15 hrs) Range: £26,228 - £27,353 (Pro Rata) Depending on experience Closing Date: 5th January 2026

Interview Date: 13th January 2026

Are you passionate about helping others and making a real difference? Do you want to be part of a team where your work truly impacts your community, the environment, and the future of healthcare? Then Smile Together is the place for you!

We are a growing and professional dental organisation seeking a highly organised and meticulous Purchase Ledger Controller to help manage our accounts payable function.

This is a part-time/job share role, ideal for someone looking to balance professional responsibilities with flexibility.

Two days per week are currently available, one must be a Wednesday and the other on Monday, Thursday or Friday (further days will be available in the future).

What are we looking for?

• Maintain and manage the purchase ledger for the company
• Obtain approval and process supplier invoices accurately and in a timely manner
• Manage multiple email accounts and sub folders
• Reconcile supplier statements and resolve discrepancies
• Prepare and process weekly/monthly payment runs
• Liaise with suppliers and internal departments regarding invoice queries
• Assist with month-end tasks and reporting as required
• Manage annual stock count and valuation
• Ensure compliance with financial policies and procedures

Main duties of the job

About You

• AAT qualified or part qualified student or proven experience in a purchase ledger/accounts payable role
• If you are AAT qualified or part qualified student with no working experience, dont worry, full training and a PDP is available.
• Excellent attention to detail and organisational skills
• Strong communication skills, both written and verbal
• Ability to work independently and manage your own workload
• Proficient in Microsoft Excel (training is available)
• Experience using Xero accounting software (training is available)
• Experience in the dental sector is a plus, however, not essential

Why Join Us?

We are more than just a dental practice, we are proud to be

the UKs first dental practice to be B Corp certified

a Community Interest Company (CIC)

proud to be employee-owned, giving our team a voice within the business

This means we are committed to doing business differently for the benefit of our people, the communities we serve, and our planet. From reducing our environmental toothprint with sustainable practices, to playing an active role in improving oral health across Cornwall and the Isles of Scilly, our mission goes beyond dentistry: we change lives and we would love you to be part of that!

About us

Employee-Owned: Be more than an employeebecome a co-owner, shaping the future of Smile Together.

BCorp Certified:We use business as a force for good, socially, environmentally and ethically

CommunityFocused:Every day, we work to improve the health and wellbeing of Cornwalls residents,with special attention to vulnerable and underserved communities.

Mentorshipand Professional Development:

Wellhelp you develop your skills with access to our Smile Together TrainingAcademy, including continuous professional development.

WorkforceBenefits Package:

Occupationalpension scheme, 27 days paid annual leave plus bank holidays (pro rata), NationalLiving Wage Employer, and an extra paid day off to celebrate your birthday!

ShareholderOpportunities: Have a real voice in shaping the future of our employee-ownedcompany.

CommunityInvolvement:

Engagein impactful community projects like our coastal outreach and support forHealth for Homeless Cornwall. Opportunity for half a days paid volunteer timesuch as through our partnership with Plant One or with a charity of your own*

Healthand Wellbeing:

ComprehensiveWellbeing Support: Through our Health Assured Programme, youll have access totools for mental and physical health, including 24-hour helplines, structuredtherapy, and more.

Job responsibilities

JobSummary:

The post holder is responsible for managing andmaintaining accurate records of invoices and credit notes, ensuring timelypayments to suppliers and supporting overall cash flow management via Xeroaccounting system.

KeyResponsibilities:

Invoice and Payment Management

Record all purchase invoices and credit notesaccurately, ensuring they are properly authorized.

Process one-off payments as needed.

Coordinate weekly payment runs, includingauthorisations, to maintain effective cash flow and ensure timely supplier payments.

Reconciliation and Coding

Regularly monitor and reconcile supplieraccounts to maintain accuracy.

Ensure all purchase invoices and credit notesare correctly coded and posted onto Smile Togethers accounting system.

Reconcile and post monthly credit cardstatements.

Record direct debit payments on the purchaseledger.

Invoice Approval and Documentation

Match purchase orders and delivery notes toinvoices using the Purchasing Tracker; log any returns as necessary.

Send invoices for approval, providing relevantguidance when needed, and send reminders to approvers.

Share Dental Lab invoices with relevantapprovers.

Supplier and Stakeholder Relations

Set up new supplier accounts, update details,and cross-check information on Gov.uk for accuracy.

Handle supplier queries proactively andefficiently.

Communicate payment remittances to suppliers.

Reporting and Forecasting

Contribute to monthly cash flow forecasts foranticipated purchase ledger payments.

Track NHS Property Services rents and serviceinvoices quarterly for budget preparation and analysis.

Review debit balances and unpaid aged creditorsregularly.

External Relations and Audits

Assist in external audits by organizingfinancial records, reconciling accounts, and providing required reports.

Manage RCHT invoices for GA, claiming creditsfor any cancellations within notice periods.

Process Improvement and Documentation

Maintain up-to-date digital Standard OperatingProcedures (SOPs) for Xero and other finance processes.

Develop a well-organized, paperless archivingsystem for invoices, statements, and other financial documents.

Stock Management

Organise year-end stocktakes at all locations,creating tailored spreadsheets and working with Practice Managers to resolveany issues. Prepare valuation reports for audit by the end of June.

Act as an ambassador for Smile Together,upholding its values and representing the company professionally.

Work collaboratively with clinical andprofessional support colleagues to drive service improvement and organisationalchange.

Engage in continuous professional developmentvia the Smile Together Training Academy and participate in planning,development sessions, and in-house meetings.

Undertake additional duties as requested by theFinance Manager or Smile Together Management Team.

Person Specification

Qualifications

• AAT qualification or proven experience in a purchase ledger or accounts payable role

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.