Purchase Ledger Clerk/Office Administrator

Direct Recruitment (Midlands) Ltd; Stafford; On-site; GBP 28,000 - 30,000; Full time

Job summary

Direct Recruitment (Midlands) Ltd is assisting a client in recruiting a Purchase Ledger Clerk / Office Administrator for an office-based role in Stafford. You will handle purchase ledger tasks, general administration and support a professional team.

The role offers a salary of £28,000–£30,000 per year, is full-time and permanent, with Monday to Friday hours (8:30am–4:30pm). This position emphasises accuracy, organisation and excellent customer service within a busy office environment.

Qualifications

• Previous administration, accounts administration or purchase ledger experience.
• Excellent organisational skills with attention to detail.
• Professional, friendly telephone manner.
• Strong written and verbal communication.
• Proficient in MS Office (Excel, Outlook, Word).
• Ability to manage a varied workload and prioritise tasks.
• Proactive, flexible and positive approach to work.
• Interest in using AI tools, e.g., Claude, to improve processes.
• Experience in property management, agriculture or rural estate is advantageous.

Responsibilities

• Act as first point of contact for visitors and enquiries.
• Process purchase ledger invoices with accuracy.
• Prepare annual licences and provide admin support to management.
• Handle general office administration including filing, scanning, correspondence and post.
• Maintain accurate vehicle records.
• Order and manage office supplies.
• Update internal directories, databases and customer records.
• Assist with renewal of energy and water contracts.
• Support management with ad-hoc admin duties.
• Collaborate with colleagues to ensure smooth office operations.

Skills

Excellent organisational skills

Strong written and verbalcommunication

Professional telephone manner

Prioritise workload

Proactive & flexible attitude

Interest in AI tools Claude

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Purchase Ledger Clerk / Office Administrator

Salary: £28,000 - £30,000 per annum (depending on experience)

Job Type: Full-time, Permanent

Working Hours: Monday to Friday, 8:30am - 4:30pm

Working Arrangement: Office Based

Closing Date: 30th October 2026

About the Role

Direct Recruitment is delighted to be recruiting for an experienced and highly organised Purchase Ledger Clerk / Office Administrator on behalf of our well-established client.

This is an excellent opportunity to join a professional, friendly and supportive team within a varied and busy office environment.

We are looking for a proactive, personable and detail-oriented individual who enjoys a combination of administrative duties, purchase ledger responsibilities and providing excellent customer service.

Key Responsibilities

• Acting as the first point of contact for visitors and enquiries, providing a professional and welcoming reception service.
• Processing purchase ledger invoices accurately, working alongside the Assistant Accountant.
• Preparing annual licences and providing administrative support to management.
• Managing general office administration, including filing, scanning, correspondence and postal duties.
• Maintaining accurate company vehicle records.
• Ordering and managing office supplies.
• Updating internal directories, databases and customer records.
• Assisting with the renewal of energy and water contracts, including gathering relevant information.
• Supporting management with ad-hoc administrative duties.
• Working collaboratively with colleagues to ensure the smooth running of the office and consistently high standards of service.

About You

• Previous experience in an administration, accounts administration or purchase ledger role.
• Excellent organisational skills with strong attention to detail.
• A professional, friendly and confident telephone manner.
• Strong written and verbal communication skills.
• Good working knowledge of Microsoft Office, particularly Excel, Outlook and Word.
• The ability to prioritise tasks and manage a varied workload.
• A proactive, flexible and positive approach to work.
• An interest in using AI tools, particularly Claude, to improve administrative processes and business efficiency.
• Previous experience within property management, agriculture or a rural estate environment would be advantageous but is not essential.

What's on Offer?

• Competitive salary of £28,000 - £30,000, depending on experience.
• Full-time, permanent position.
• Monday to Friday working hours.
• Friendly, supportive and professional working environment.
• Varied responsibilities within an established organisation.
• Opportunities for training and professional development.