Purchase Ledger Clerk

MHA; Milton Keynes; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join MHA's central finance team in Milton Keynes as an Associate. This full-time role involves processing invoices, managing supplier payments, and ensuring VAT accuracy. Ideal for candidates with strong organizational and communication skills, and knowledge of purchase ledger systems. Enjoy a flexible working environment in a prestigious office.

Qualifications

• Good knowledge of purchase ledger systems and VAT.
• Strong organizational and communication skills required.

Responsibilities

• Process supplier invoices and manage payment of suppliers.
• Undertake month-end procedures, including reconciliations.
• Address supplier and internal department queries.

Skills

Purchase ledger systems

VAT

Organizational skills

Communication

IT literacy

Data analysis

Creative thinking

Tools

SAP

Excel

Word

CCH

SAP Concur

Job description

MHA Milton Keynes, England, United Kingdom

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8.30am to 5.00pm, Monday to Friday - some flexibility

We are MHA, a firm of chartered accountants with an international presence, part of the Baker Tilly International group.

An opportunity has arisen to join our central finance team in Milton Keynes during a period of growth and an office relocation within Milton Keynes before year's end.

Purpose of the Role

To collate, record, and process all invoices, including foreign invoices and company credit cards, ensuring timely processing, correct coding, and proper authorization.

Manage payment of suppliers within agreed payment terms and the firm’s cash flow constraints.

Qualifications and Skills

• Good knowledge of purchase ledger systems
• Essential understanding of VAT
• Strong organizational skills
• Ability to prioritize workload to meet deadlines
• Effective communication skills across all staff levels
• IT literacy in Excel, Word, and SAP (SAP not essential)
• Ability to analyze and reconcile data for supplier and ledger queries
• Creative thinking and proactive attitude towards efficiencies

Main Responsibilities

• Sort and distribute departmental post
• Process supplier invoices via SAP promptly
• Log and distribute unauthorised invoices for approval
• Review invoice coding, resolve discrepancies, and obtain correct coding
• Review purchase orders weekly and chase outstanding invoices
• Monthly supplier account reviews and payment matching
• Manage bi-monthly BACS payment runs and weekly foreign payments
• File invoices and payment documentation
• Record disbursements in the time/recording system (CCH)
• Coordinate with Financial Accountants on new direct debits
• Handle utilities contracts and resolve billing issues
• Address supplier and internal department queries via phone/email
• Undertake month-end procedures, including reconciliations and posting intercompany invoices
• Process cloud accounting invoices and disbursements
• Review and liaise on procurement invoices with finance departments
• Ensure VAT accuracy on processed documents
• Process partner and staff expenses via SAP Concur
• Prepare quarterly cash flow forecasts
• Reconcile subscriptions and make annual payments
• Provide purchase analysis reports as needed

Join our friendly team in our prestigious Milton Keynes office.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Accounting/Auditing

Industries

• Accounting