Purchase Ledger Clerk

NP Aerospace, Ltd.; Coventry; Hybrid; GBP 28,000; Full time

Job summary

A leading company in defence solutions is seeking a detail-oriented Purchase Ledger Clerk in Coventry. This role involves managing supplier invoices, ensuring compliance, and supporting financial operations. Ideal candidates will have strong Excel skills and effective communication abilities, contributing to a dynamic finance team.

Benefits

Discretionary Half Year Bonus

Hybrid Working

Flexible Working Hours

25 Days Holidays + 8 Bank Holidays

Two Weeks Paid Leave for Reservists

Pension Scheme

Qualifications

• Proven Purchase Ledger Experience in high-volume transactions.
• Strong Microsoft Office skills, especially in Excel.
• Excellent communication and relationship-building skills.

Responsibilities

• Accurate processing of supplier invoices and staff expenses.
• Resolving discrepancies with suppliers and maintaining records.
• Supporting month-end and year-end financial closing activities.

Skills

Attention to Detail

Communication

Problem Solving

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Title:Purchase Ledger Clerk
Location:Coventry, UK
Core Hours:08:00-16:35 (Mon–Thu) 08:00-15:10 (Fri).
Vacancy Type:Full-time, Permanent and Hybrid (3-4 days in the office and subject to operational needs)
Salary:£28,000 per annum (subject to experience)

JOB SUMMARY

Play a Key Role in Strengthening Financial Operations at NP Aerospace!

Are you a detail-oriented Purchase ledger Clerk looking to make a real impact in an innovative and growing company? At NP Aerospace, we are at the forefront of ballistic personal protection and military vehicle integration, supporting critical defence operations worldwide.

As a Purchase Ledger Clerk, you’ll be a vital part of our finance team, ensuring the accurate and efficient processing of supplier invoices and staff expenses across our UK and Canadian operations.

In this hands-on role, you’ll oversee the end-to-end invoice process—from receipt and coding to authorisation and payment—while maintaining strong internal controls. Managing invoices across multiple sites, you’ll ensure accuracy, compliance, and timely payments. Your ability to work proactively, communicate effectively, and maintain attention to detail will be key to success.

As part of NP Aerospace’s ongoing finance transformation, you’ll work closely with the Financial Controller and Finance Director to enhance processes and support cross-divisional collaboration. Your proficiency in Microsoft Excel, alongside strong interpersonal and problem-solving skills, will help drive continuous improvement in financial operations.

Based in Coventry, this role may involve occasional UK and international travel to engage with key stakeholders.

Are you up for the challenge and ready to make a difference? Read on and visit ourLinkedIn page to find out more about us!

BENEFITS

• Discretionary Half Year Bonus
• Hybrid Working (subject to operational needs)
• Flexible working hours (subject to operational needs)
• Holidays – 25 days + 8 Bank Holidays + Holiday Purchase Scheme
• Two weeks’ paid leave for Reservists to attend yearly training/camp
• Pension – ER/EE – 4%/5% = 9% combined

MAIN JOB DUTIES

As Purchase Ledger Clerk, you will play a vital role in ensuring accurate and efficient processing of financial transactions for NP Aerospace’s UK and Canadian operations. Your key responsibilities will include:

Accounts Payable & Invoice Management

• End-to-End Invoice Processing – Accurately record, code, and process supplier invoices, ensuring compliance with internal controls and authorisation protocols.
• Supplier Query Resolution – Investigate and resolve discrepancies or issues with supplier invoices by collaborating with internal departments and external suppliers.
• Professional Supplier Communication – Handle supplier queries efficiently and professionally, maintaining strong relationships.
• Expense Processing – Review, validate, and process staff expense claims in line with company policies and system controls.
• Purchase Ledger Maintenance – Ensure purchase ledger accounts are accurate, clean up old transactions, and keep records up to date.
• Supplier Statement Reconciliations – Conduct regular reconciliations to maintain accuracy in financial reporting and ensure timely issue resolution.
• Payment Run Support – Assist in preparing and processing supplier payments, ensuring timely and accurate transactions.
• New Supplier Setup & Maintenance – Manage supplier accounts in the ERP system, ensuring accuracy and compliance with company policies.
• Audit Support – Assist the Financial Controller with internal and external audits by providing required documentation and ensuring compliance.
• Month-End, Quarter-End & Year-End Support – Contribute to financial closing activities by ensuring accurate recording and reconciliation of transactions.

Cross-Functional Support

• Accounts Receivable Assistance – Provide occasional support and cover for the Accounts Receivable function as needed.
• Other Finance Duties – Support ad-hoc financial tasks and projects to enhance operational efficiency.

The above statements are not intended to be an exhaustive list of all duties and responsibilities required. NP Aerospace is evolving and so is the recruitment strategy.

CRITICAL OUTPUTS

• Accurate and timely processing of purchase ledger invoices.
• Working within authorisation frameworks and following internal controls.
• Dealing professionally with all queries both internally and externally.

EXPERIENCE

• Proven Purchase Ledger Experience – Previous experience in an accounts payable or purchase ledger role, handling high-volume transactions with accuracy.
• Strong Microsoft Office Skills – Proficiency in Excel, Word, and Outlook, with the ability to use spreadsheets for data analysis and reporting.
• Experience in a Fast-Paced Environment – Ideally, experience working within a growing business or finance team, adapting to evolving processes and demands.
• Excellent Communication & Relationship-Building Skills – A confident communicator who can effectively engage with suppliers and internal teams across all business functions.

WHAT DO WE DO AT NP AEROSPACE?

NP Aerospace is a global leader in armour technology manufacturing and vehicle integration, delivering high-performance, lifesaving solutions for the defence and security industry.

Our mission is to improve and protect lives, andour vision is to be a leading provider of innovative solutionsthat solve our customers' complex challenges.Our values - Respect, Collaboration, Integrity, and Dedicationform the bedrock of our culture.

Our extensive range of combat-proven body armour, from ballistic helmets, plates, and shields to bomb disposal suits, highlights some of the most advanced composite materials. With a team of R&D engineers working on next-generation solutions, we also excel in highly engineered vehicle systems and armour platforms used by some of the world’s largest defence organisations.

Founded in 1926, NP Aerospace has served the defence industry for over 40 years, evolving into an agile and diverse company. Our Business Development team is expanding both in the UK and North America.

Equal Opportunity Employer Statement:NP Aerospace is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from all qualified individuals, regardless of race, colour, national origin, gender, age, religion, disability, sexual orientation, or any other legally protected status. All employment decisions are based on qualifications, merit, and business needs.We are also fully committed to supporting the Defence Community and actively advertise roles on Defence specific platforms such as CTP, Force Families, Forces Employment Charity, and Veterans Job Board.

Data Privacy:NP Aerospace respects the privacy of all applicants. Personal information provided during the application process will be treated in accordance with our privacy policy and applicable data protection laws.

Please note:If successful, you will be required to sign theOfficial Secrets Act and successfully pass the necessary checks before you can begin your employment with NP Aerospace.

£28,000 per annum (subject to experience) + discretionary bonus