Purchase Ledger Clerk

Michael Page; Chatham; On-site; GBP 28,000 - 36,000; Full time

Job summary

Michael Page is seeking an Accounts Assistant to support daily financial operations in the retail sector. You will process purchase ledger invoices, verify accuracy, and arrange timely supplier payments.

The role requires strong Excel and accounting software skills, attention to detail, and the ability to work independently and as part of a team to meet month-end and VAT requirements.

Qualifications

• Experience with purchase ledger processes and VAT compliance.
• Strong attention to detail and accuracy in financial records.
• Ability to work under deadlines in a fast-paced retail environment.
• Proficient in Excel and accounting software usage.

Responsibilities

• Process and code purchase ledger invoices with correct cost centres and approvals.
• Verify invoices for accuracy and VAT compliance.
• Arrange supplier payments and issue remittance advice.
• Reconcile supplier accounts and address discrepancies promptly.
• Reconcile supplier statements to ensure smooth payments.
• Post payments to the ledger and allocate them correctly.
• Handle supplier queries and maintain positive relationships.
• Oversee aged payables and resolve balances over 30 days.
• Assist with month-end and year-end purchase ledger reporting.
• Support bank reconciliations related to supplier payments.
• Provide general administrative support to the Accounts Team.

Skills

Attention to detail

Purchase ledger processes

Financial administration

Deadline-driven

Supplier queries handling

Communication skills

Teamwork

Numeracy

Problem-solving

Tools

Microsoft Excel

Accounting software

Job description

An Accounts Assistant is needed to help with the daily financial operations, ensuring everything runs smoothly and efficiently. This role is key to maintaining accurate financial records and supporting the accounting team in the retail industry.

Client Details

A company based in the retail industry is seeking an Accounts Assistant to join their accounting and finance department.

Description

• Process and code purchase ledger invoices in the
  accounting system, ensuring correct cost centre allocation and necessary approvals.
• Verify invoices for accuracy, completeness, and compliance with company policies and VAT regulations.
• Payment Processing: Arrange timely supplier payments and issue remittance advice as required.
• Regularly reconcile supplier accounts, ensuring balances are accurate and discrepancies are promptly addressed.
• Supplier Statement Reconciliation: Review and reconcile supplier statements to facilitate smooth payment processing.
• Post payments to the ledger and allocate them correctly.
• Handle supplier queries efficiently, ensuring prompt resolutions to maintain positive relationships.
• Oversee aged payables, proactively investigating and resolving outstanding balances over 30 days.
• Assist the Accounts Team in resolving invoicing disputes both internally and externally.
• Expense processing: Process employee expense claims in line with company policies and VAT regulations.
• Set up and verify new supplier accounts, ensuring compliance with company policies and financial regulations.
• Month-End & Year-End Support: Assist with month-end and year-end purchase ledger reconciliations and reporting.
• Bank Reconciliation Assistance: Support bank reconciliations related to supplier payments.
• General Administrative Support: Provide administrative support to the Accounts Team as required.
• Other Duties: Undertake any other reasonable tasks as requested.

Profile

A successful Accounts Assistant should have:

• Strong attention to detail and high levels of accuracy.
• Proficiency in purchase ledger processes and financial administration.
• Ability to work efficiently and meet deadlines in a fast-paced environment.
• Strong problem-solving skills, particularly in reconciling accounts and resolving discrepancies.
• Excellent communication skills, both written and verbal, for handling supplier queries.
• Ability to work independently as well as collaboratively within a team.
• Strong numeracy skills and a methodical approach to tasks.
• Proficiency in Microsoft Excel and accounting software.

Job Offer

• A permanent position in the retail industry.